Inventory Specialist - Utilities

Job Classification Summary

Positions assigned to this class are responsible for overseeing all aspects of the Utility Department’s parts and supply inventory.

DISTINGUISHING CHARACTERISTICS

This is a fully qualified, experienced level administrative classification in the management support and analysis job family. Incumbent(s) performs the full range of support duties under general supervision. Classification requires solid knowledge of transactional and/or work standards for completing tasks and assignments of a varied nature. Work may vary from basic to more complex duties and issues but are generally within expected parameters.ESSENTIAL DUTIES

The following are intended to describe core work functions of this classification. While the level and broad nature of essential duties may not change, specific work tasks will vary over time depending on the Town’s needs.

• Performs physical inventories of water utility equipment and other related repair parts and supplies to reconcile physical count with inventory records; identifies excess and obsolete items;
• Operates a personal computer and related software to prepare work orders, documents, spreadsheets, email and reports; communicates professionally, both orally and in writing with the public, vendors and other employees.
• Orders parts from vendors including negotiating best price with vendors; evaluates and maintains inventory on items that are of high frequency demand;
• Maintains parts and supply databases by inputting additions, deletions, and corrections;
• Examines and inspects stock items for wear and defects; recommends disposal methods and maintains disposal records;
• Issues and distributes materials, products, parts, and supplies to Town employees based on
  
  

incoming parts requisitions; ensures proper accounting and invoicing of all parts;

• Returns defective, mislabeled, or damaged parts immediately for credit and maintains a systematic process for maximizing all return options under warranty;
• Oversees multiple parts vendor accounts;
• Assist with tracking and reporting repair and operating costs;
• Maintains a neat and orderly workstation and stockroom;
• Returns and communicates RMA’s with vendors;
• Procures specific utility parts
• Performs related work as assigned.
  
  

MINIMUM QUALIFICATIONS (at job entry)

Education And Experience

High School Diploma or GED and 3 years of experience in overseeing parts, supplies, inventory systems and reports; researching and procuring parts or inventory related to water utilities preferred; or an equivalent combination of directly related education and experience.

Licensing/Certification Requirements

• Valid Class D Arizona Driver’s License
• Forklift Operator Certification within 6 months of hire or promotion date;
• Arizona Department of Environmental Quality Grade I Water Distribution Systems Operator Certification is preferred.
  
  

Special Requirements

This position has been identified as a safety-sensitive position by Human Resources, per State and/or Federal Law. Upon conditional offer of employment, the candidate selected will be required to undergo testing for alcohol and controlled substances within twenty-four (24) hours of the offer.

KNOWLEDGE

• Water utility parts and supplies;
• Standard office equipment including the computer and programs relevant to the performance of applicable duties and responsibilities;
• Customer service principles.
  
  

Skills

• Basic mathematical calculations;
• Troubleshooting and resolving inventory discrepancies;
• Maintaining inventory controls and accuracy;
• Using computers and related software applications;
• Interpreting and applying established rules, policies and procedures;
• Communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and other interested parties sufficient to exchange or convey information and to receive work direction.
  
  

Overall Physical Strength Demands

Physical Strength for this classification is indicated below with an “X” Sedentary: Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. Light: Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. Medium: Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.XHeavy: Exerting 50-100 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. Very Heavy: Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly.

Physical Demands

CFORNContinuouslyFrequentlyOccasionallyRarelyNever2/3 or more time1/3 to 2/3 of timeUp to 1/3 time< 1 hour per weekNever occursNote: This is intended as a description of the way the job is currently performed. It does not address the potential for accommodation.

Physical DemandBrief DescriptionCFORNStandingCommunicating with co-workers, observing work site, observing work duties X SittingDesk workX WalkingTo other departments/offices/office equipment X LiftingSupplies, files X CarryingSupplies, files X Pushing/PullingFile draws, tables and chairs X ReachingFor supplies, for files X HandlingPaperwork X Fine DexterityComputer keyboard, telephone pad, calculator, calibrating equipmentX KneelingFiling in lower drawers, retrieving items from lower shelves/ground X CrouchingFiling in lower drawers, retrieving items from lower shelves/ground X CrawlingUnder equipment X BendingFiling in lower drawers, retrieving items from lower shelves/ground X TwistingFrom computer to telephone, getting inside vehicles X ClimbingStairs, step stool X BalancingOn step stool X VisionReading, computer screen, drivingX HearingCommunicating with co-workers and public and on telephone, listening to equipmentX TalkingCommunicating with co-workers and public and on telephoneX Foot ControlsDriving X Other (Specify)

Environmental Factors

DWMSNDailySeveral Times Per WeekSeveral Times Per MonthSeasonallyNeverHealth & Safety FactorsDWMSNHealth & Safety FactorsDWMSNMechanical Hazards X Respiratory Hazards XChemical Hazards X Extreme Temperatures X Electrical Hazards X Noise and Vibration X Fire Hazards XWetness/Humidity X Explosives XPhysical Hazards X Communicable Diseases X Physical Danger or Abuse X Other (Specify Below

Non-physical Demands

CFORNContinuouslyFrequentlyOccasionallyRarelyNever2/3 or more time1/3 to 2/3 of timeUp to 1/3 timeDescription of Non-Physical DemandsCFORNTime Pressure X Emergency Situation XFrequent Change of Tasks X Irregular Work Schedule/Overtime X Performing Multiple Tasks Simultaneously X Working Closely with Others as Part of a Team X Tedious or Exacting Work X Noisy/Distracting Environment X Other (Specify Below)

PRIMARY WORK LOCATION:

Office EnvironmentXWarehouse Shop Recreation/Neighborhood Center Vehicle Outdoors Combination of Office, Vehicle and Field Other (Specify Below)