Administrative Assistant - HR

JOB SUMMARY

The Administrative Assistant – HR position performs a variety of administrative and clerical work in support of the HR team.

ESSENTIAL JOB FUNCTIONS:

• Assists the Human Resources Director and other HR Team members with various administrative duties including preparation for meetings, internal and external written and verbal communication, scheduling, budgeting, and assistance with special projects and events.
• Assists with data entry, inquiries and reports in HRIS.
• Handles incoming/outgoing mail for Town staff members.
• Covers the responsibilities of the receptionist during lunch and other times as needed.
• Maintains paper and electronic files of HR Division.
• Completed employment verification requests.
• Assists with preparation of orientation, onboarding and training sessions, including set up, breakdown, and related documentation.
• Processes accounts payable, including invoices, expenses, and travel receipts/per diem.
• Entering, requesting, and generating requisitions, purchase orders, and petty cash reimbursement through Oracle and current systems.
• Produces necessary correspondence, creates and manipulates spreadsheet files, and prepares presentation materials to support Division work products.
• Assists with ordering and maintaining adequate office supplies for the HR team.
• Performs other related assigned duties.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Associate degree and one (1) year of prior work experience in an office setting;
• Or equivalent combination of education and experience;
• Valid SC Driver’s License.
• You must be able to work Monday- Friday from 8:00AM – 4:30PM.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Skill in the use of oral and written communication;
• Skill in data processing;
• Ability to manage multiple tasks in a detailed and effective manner;
• Ability to establish and maintain effective working relationships;
• Ability to maintain confidentiality of sensitive information.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, usage of computers and reading.

This position requires substantial repetitive motion of wrists, hands, and fingers. The employee is frequently required to stand; walk; use hands to finger, handle, grasp or feel; and reach with hands and arms.

The employee consistently maintains balance either sitting, standing or walking and is occasionally required to stoop or crouch. The employee may occasionally push, pull or lift and move objects up to 10 pounds.

COGNITIVE REQUIREMENTS:

The work requires the following mental abilities to perform critical task: Use judgement, make decisions, interact with others, adapt to changes in jobs, verbal interactions, and people skills – more than basic communication with others, and problem solving.

WORK ENVIRONMENT:

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.

To deliver superior performance in a manner that is distinctive and impactful to each person served and that establishes a standard for quality that endures for generations.

Salary : $21 - $26