Assistant Business License Official

JOB SUMMARY

The Assistant Business License Official is responsible for a variety of administrative and technical duties involved in the implementation and compliance with the Town’s Business License Ordinance and Hospitality Tax Ordinance. This position is also responsible for the Town's business license audit program.

ESSENTIAL JOB FUNCTIONS:

• Assists the Business License Official in administering both the Business License Ordinances and the Hospitality Tax Ordinances for the Town.
• Supervises, evaluates, and develops business license staff.
• Reviews business license applications and hospitality tax returns for completeness and compliance with each Ordinance; requiring interpretation and application of the Ordinance as it relates to accounting and tax principals followed by the business entity.
• Proactively identifies solutions to complex business licensing issues.
• Assists the Business License Official in improving processes and system workflows.
• Prepares monthly and annual financial statements summarizing business license activities.
• Performs daily cash reconciliations, daily journal entries and daily financial reports sent to the finance division for both the business license and permitting departments when required.
• Performs audits and assists Town employees in auditing income and deductions reported on business license tax returns.
• Prepares business license refund requests for review.
• Receives and resolves questions from businesses concerning the filing of business license and hospitality tax returns.
• Reviews information provided by the business to ascertain if they are in compliance with the business license and the hospitality tax ordinances.
• Assists in delinquent hospitality tax collections.
• Assists in delinquent business license tax collections.
• Prepares business license tax calculations in accordance with the current ordinance and established policies and procedures.
• Receives, investigates and resolves complaints regarding businesses operating without a license or failing to collect and remit the proper amount of hospitality taxes.
• Coordinates with other Town officials to ensure local businesses are in compliance with applicable fire, safety, building, zoning, health and other applicable state and local laws and regulations prior to issuing a business license.
• Performs other related assigned duties.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Bachelor's degree in business administration, accounting or closely related field and three (3) years of work-related experience;
• Or equivalent combination of education and experience;
• Must obtain Accreditation of Business Licensing (ABL) designation within three years and Master Business Licensing (MBL) designation within four years.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of basic principles and practices of building construction and site development
• Knowledge of public accounting, auditing and tax returns and financial statements;
• Knowledge of spreadsheet applications and financial software.
• Ability to establish good working relationships with the business community, department personnel and the general public;
• Ability to communicate clearly, both orally and in writing;
• Ability to maintain confidential information;
• Ability to maintain, manage, and organize records;
• Ability to manage multiple tasks in a detailed and timely manner.

PHYSICAL REQUIREMENTS:

The field work requires some agility and physical strength, such as moving in or about construction sites.

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, usage of computers and reading.

This position requires substantial repetitive motion of wrists, hands, and fingers. The employee is frequently required to stand; walk; use hands to finger, handle, grasp or feel; and reach with hands and arms.

The employee consistently maintains balance either sitting, standing or walking and is occasionally required to stoop or crouch. The employee may occasionally push, pull or lift and move objects up to 10 pounds.

COGNITIVE REQUIREMENTS:

The work requires the following mental abilities to perform critical tasks: use judgment, make decisions, interact with others, adapt to changes in jobs, verbal interactions, people skills - more than basic communication with others, and problem solving.

WORK ENVIRONMENT:

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.