Administrative Clerk

The Town of Mead is a small, enchanting community that's creating a buzz as one of the best places to live, work, and play. Our quaint little town includes many families who are attracted to Mead's safe and friendly community, great schools, and ideal location. It's where quality of life meets happy living. 

The Town offers a full range of municipal services including animal services, building inspections, code enforcement, community development, economic development, municipal court, parks and recreation, planning, police, public works, and utilities. The Board of Trustees and Town Manager are committed to providing exemplary municipal services for residents and visitors in a collaborative and transparent manner. We are dedicated to responsible growth, reliable infrastructure, public safety, fiscal stability, and a connected community.  

Our organization seeks to create opportunities for employees through inclusive engagement practices, focusing on teamwork, and investing in people. We value and respect a diverse workforce, innovated ideas, and are committed to promoting an equitable, fair, and just employment environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information, or veteran status.

SUMMARY

 Performs a variety of routine and moderately complex clerical, administrative, and customer service tasks for Town staff and in support of Town functions.

SUPERVISION RECEIVED

 Works under the direct supervision of the Town Clerk.

Work Arrangement: The position requires on-site presence and is not a remote role.  This role is Monday through Friday 8AM to 5PM and will require occasional evenings (typically twice a month).

**A COVER LETTER is something we strongly encourage candidates to attach to their application for this position.The below list is intended to be illustrative of the essential functions of the position but is not all-inclusive of the responsibilities.   The Town may adjust these duties at anytime.
 

• Greets public and assists in the resolution of complex and sensitive customer service issues, either personally, by telephone, or in writing and maintains necessary records. 
• Answers phone in a courteous manner, directs calls to appropriate staff and provides excellent customer service.
• Responsible for providing welcoming reception in common areas and assists with meetings including agenda preparation, meeting room set-up and take down, scheduling, AV support, and refreshments.
• Assists Court Clerk with case set up and disposition, docket management, and monthly court proceedings.
• Assists Building Permit Technician with permit applications and forms, One-Stops, issuing permits, and Certificates of Occupancy. Provides AV support for Planning Commission and backup to the PC secretary.
• Arranges for maintenance of office equipment at Town Hall and orders office supplies/equipment and maintains inventory.
• Prepares monthly utility bills and facilitates distribution. Handles account set up and disconnects. Assists with computing utility rates, collection of delinquent accounts and preparation of annual assessment documents.
• Handles cash receipting for various licenses, permits, etc. for all departments. 
• Processes passport applications and maintains passport scheduling calendar.
• Performs Notary Public function.
• Acts as backup for various positions, when necessary and assists all departments with projects, filing and clerical duties as assigned.
• Performs other duties as assigned.

SUPERVISION RECEIVED
Works under the direct supervision of the Administrative Services Director.

EDUCATION & EXPERIENCE

• High School diploma or G.E.D. required with some college preferred. 
• Three (3) years of administrative experience that includes customer service and clerical work preferred.
• Previous experience in a municipal or public jurisdiction preferred.
• Any equivalent combination of education and experience may be considered.

LICENSES AND CERTIFICATIONS

• Valid Colorado Driver’s License and a satisfactory driving record.
• Must be able to obtain and retain a Notary Public certification within six (6) months of employment.
• Must be able to obtain and retain the certification necessary to process passports.

KNOWLEDGE, SKILLS, AND ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.  The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Knowledge of procedures, policies, rules, and regulations governing administrative functions.
• Computer literacy, especially in Microsoft Office with proficiency in Word and Excel, with a working knowledge of electronic data processing, and other software programs.
• Excellent customer service skills with strong written, verbal, and interpersonal skills.
• Skill in time management with the ability to prioritize workloads under tight deadlines.
• Ability and willingness to learn various Town functions.
• Ability to make independent decisions.
• Ability to work effectively with other employees, vendors, contractors, and the public.
• Ability to follow complex oral and written directions.
• Ability to carry out a wide scope of duties, including non-routine matters.
• Ability to maintain confidentiality and handle confidential issues with tact and discretion.
• Ability to exercise initiative and to make sound independent judgments.
• Ability to calculate figures and other basic financial concepts.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to work outside of normal business hours for special events, meetings, etc.
• Ability to establish and maintain effective working relationships with other employees, representatives of other agencies and organizations, and members of the community.

Salary : $24,731 - $33,384