What are the responsibilities and job description for the McKinney Center Manager position at Town of Jonesborough?
McKinney Center Manager
Schedule: Monday- Friday, 8am – 5pm. Outreach activities will include weekends, evenings,
and special events.
GENERAL DESCRIPTION: Initiates and follows through in the planning, organization, and
implementation of space needs at the McKinney Center. Caries out the rental program at the
McKinney Center. Oversees the McKinney Center hosts and day-to-day schedule and needs of
the building. This position is full-time directly accountable to the McKinney Center Director.
Works under direct supervision of the McKinney Center Director. Will work closely with the
McKinney Director and other staff, as well as, any other Town staff assisting the McKinney
Center and Jonesborough’s Mary B. Martin Program for the Arts. The position will operate out
of the McKinney Center. The schedule is Monday – Friday, 8am – 5pm. Weekends, evenings,
and special events on occasion.
ESSENTIAL FUNCTIONS OF THE JOB:
- Supervises a system of keeping track of visitation numbers and statistics
- Oversees daily operations for the physical assets and facilities of the center
- Develops comprehensive training guides/manuals for employees, teachers, and
- Responsible for training or oversees training of the hostess staff on proper,
- Oversees all financial records, reports and deposits while keeping track of all
- Responsible for scheduling of all hosts at the McKinney Center for all rentals,
- Supervises the sale operations of merchandise.
- Helps to schedule and prepare set-ups for various center and rental activities.
- Oversees ticket transactions and class registrations including use of the
- Answering the phone, providing information, taking messages, etc.
- Keeping all public spaces clean including the front desk, kitchen, and working
- Schedule hosts for rentals, classes, and events and ensure that hosts are familiar
- Work with facility staff to ensure that spaces are ready for rentals and classes each
- Maintaining membership and donor records, tracking data, maintaining
spreadsheets, sending membership mailings, membership cards, create and mail
“Thank You” notes, etc.
- Providing information and tours of the facility to visitors.
- Provides necessary supervision and support to ensure that the multi-purpose
- Supervises the completion and negotiation of contracts and invoices with users of
the McKinney Center including a/v equipment, tables, chairs, etc. Maintains
rental records including rental agreements of equipment to other Town
departments or community organizations (i.e. tables, chairs, table cloths, etc.).
- Keep track of rental revenue, paperwork and reports to finance department
- Maintains an accounts receivable file for McKinney Center rental payments
- Responsibility for the rental of spaces within the McKinney Center
- Assist in setting up a promotional program, including social media pages, for our
rental facility, informing potential clients of the multi-purpose building and
services available, and of the financial and other requirements necessary for
obtaining these facilities and services
- Maintain the rental calendar and coordinate rentals with classes and exhibits with
- Keep regular inventory of rental and kitchen supplies
- Will create social media marketing and other marketing for rentals.
- Use and manage CourseStorm, our registration system, and provide rosters of
classes for hosts and teachers, change, cancel, and refund registrations, payment
information, deposits, corresponding with parents regarding class start times, and
special events. Assist callers with registering online if needed. Will schedule
private lessons and update the class calendar as needed.
- Carry out evaluations of classes at the McKinney Center and in the MBM
professional and effective manner using electronic services such as survey
monkey.
- In charge of distributing promotional material and catalogs by email and physical
- Maintaining inventory of supply closets and cleaning when necessary. Assisting in
(paper, toner, etc.).
- Ensuring that new faculty and artist paperwork is complete including faculty
- Assist with providing art activities for special programs and groups.
- Assist in creating activity tables and information at Community and Town events.
meetings, athletic activities, and organizing/conducting art related activities at
area schools.
- Assist Director with design of catalogs
- Creating and maintaining monthly E-newsletters. Updating mailing lists.
- Creating flyers and posters for events and assisting in the distribution.
- Organizing exhibition loan forms, taking in art work, organizing spreadsheets and
- Assist with installation and de-installation of exhibitions.
- Creating flyers, posters, and distribution.
- Create labels, text panels, and programs for exhibitions.
1. Advisory Committee Support - Will take minutes of the Advisory Committee meetings
and other meetings in general if necessary.
2. Work with the different segments of Jonesborough’s population to determine community
needs, and to facilitate improvements in activities and programming that will help
increase participation of all the residents of Jonesborough regardless of age, sex, race or
ethnic background.
3. Work with Town staff and community members to carry out interpretive activities,
especially using story, that communicate the important contribution of all the segments of
the Town population in the development of Jonesborough and its quality of life.
4. Other duties as assigned.
ABILITIES & KNOWLEDGE:
Knowledge of art and exhibitions preferable.
Ability to work closely with different groups to increase participation in activities and
inclusiveness in program offerings.
Office experience is necessary and the ability to create and use various computer software such
as word, excel, publisher, etc.
Ability to communicate well, providing direction to volunteers and program participants, as well
as understanding of programmatic goals.
Ability to enhance diversity in the participants of classes, activities, and events.
Ability to work with others, and develop consensus on priorities that enable building use and
program development to proceed smoothly.
Clear understanding of the vision of the McKinney Center, and ability to articulate this vision to
other staff, committees, community groups, potential donors and sponsors.
Proven customer service experience required.
Salary : $1 - $73,000