Accounts Receivable Coordinator

IN ORDER TO BE CONSIDERED FOR THIS POSITION, THE TOWN APPLICATION MUST BE SUMITTED TO HUMANRESOURCES@GUILFORDCT.GOV

THE APPLICATION CAN BE DOWNLOADED FROM THE HR PAGE LOCATED HERE. IT WILL GO TO YOUR DOWNLOADS FOLDER. THANK YOU.

https://www.guilfordct.gov/town_departments/human_resources/index.php

EXEMPT: NO SALARY LEVEL: N8

DEPARTMENT: FINANCE

REPORTS TO: FINANCE DIRECTOR

LOCATION: 31 PARK STREET

HOURS: 8:30AM – 4:30PM

POSITION SUMMARY:

Under the general supervision of Finance Director and overseen by the Manager of Purchasing and Accounting, carries out all billing and accounts receivable functions for the Town and assists in the accounting, billing, purchasing, and administrative functions for the Waste Transfer Station. Represented by the Guilford Employee Association.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Creates customer invoices and statements for the Waste Transfer Station, Medical Billing, and Public Works Work Orders
• Maintains Customer Data Base.
• Posts customer payments by recording cash, check, and credit card transactions.
• Uploads Tax Deposits into Financial Software.
• Receives, reconciles and records revenue from all Departments. Resolves any differences with Department Heads.
• Obtains information from other departments to ensure records are accurate and complete.
• Assists with processing purchase orders, bidding, and tracking prior year purchase orders.
• Counts cash and checks and prepares bank deposits. Assists in bank reconciliation.
• Reconcile Waste Transfer Station credit card charges daily.
• Maintains Certificates of Insurance, Tax-Exempt and W-9 Forms
• Collects outstanding accounts receivable through telephone calls or written letters.
• Organizes vendor invoices for processing and matches vendor invoices with checks.
• Manages Returned Checks and Collections.
• Sorts outgoing mail and brings to the mailroom daily.
• Compiles monthly financial reports, as directed.
• Scans invoices and deposit reports into Financial Software.
• Maintains department files.
• Performs other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of bookkeeping principles, methods and practices
• Knowledge and proficiency of computer systems including Word, Excel, QuickBooks, and other comparable software.
• Skills in the operation of standard office equipment and department computers.
• Skills in organization and detail-oriented.
• Ability to prioritize work-flow.
• Ability to be a self-starter.
• Ability to compose letters and memoranda.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, decimals, and percentages.
• Ability to read and comprehend documentation and to interpret a variety of instructions furnished in oral, written, diagram, or schedule form.
• Ability to make computations and tabulations with speed and accuracy.
• Ability to understand and follow oral and written instructions.
• Ability to comply with all applicable federal, state, and local safety and health regulations that would apply to this job.
• Ability to learn assigned tasks readily and to adhere to prescribed routines.
• Ability to perform duties with awareness of all Town requirements and policies.
• Ability to speak clearly and concisely both in oral and written communication.
• Ability to meet and serve the public pleasantly, tactfully and informatively.
• Ability to effectively present information and to respond effectively to inquiries from both employees and the general public with polite and objective firmness.
• Ability to establish and maintain effective working relationships with superiors, colleagues, and members of the general public.
• Ability to treat other employees, and those with whom they come into contact, including the public, with courtesy, respect and professionalism.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to stand; walk, use hands to finger, handle, or feel objects, or controls and reach with hands and arms Specific vision abilities required by the job include close vision and the ability to adjust focus. The employee must occasionally lift and/or move up to twenty (20) pounds.

EDUCATION AND/OR EXPERIENCE:

· High School Diploma or General Education Degree (GED) required.

· Three (3) years’ experience in an office environment requiring use of bookkeeping and computer skills.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. There may be some stress involved with employee and public contact.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be required.

Pay: $24.15 per hour

Expected hours: 35.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person

Salary : $24