What are the responsibilities and job description for the Accounts Payable and Receivable Coordinator position at L.e.a.p. Inc.?
Position Overview
The Accounts Payable and Receivable Coordinator supports LEAP's finance operations by managing day-to-day accounts payable and receivable transactions. This position ensures accurate and timely processing of invoices, payments, and donations while maintaining organized financial records. The ideal candidate is detail-oriented, organized, and eager to contribute to a mission-driven organization.
This is a full-time, exempt (salaried), onsite position with opportunities for professional growth and development within the finance department.
Reports to: Managing Director of Finance
Essential Duties
Accounts Payable
- Process and code vendor invoices accurately and timely
- Analyze invoices and receipts to ensure proper documentation
- Prepare and process weekly check runs
- Reconcile vendor statements and respond to inquiries
- Maintain organized AP files and documentation
- Assist with annual 1099 form preparation
- Support month-end AP closing process
Accounts Receivable
- Generate and distribute customer invoices
- Record and apply incoming payments and donations to appropriate accounts
- Monitor accounts for overdue payments and conduct follow-up
- Assist with monthly aging report reviews
- Support month-end AR closing process
General Finance Support
- Record bi-weekly payroll transactions in QuickBooks
- Assist with account reconciliation
- Support internal and external audit requests
- Maintain accurate and organized financial records
- Collaborate with other departments to resolve discrepancies
Required Qualifications
- Bachelor's degree in accounting, business, finance, or related field (or equivalent combination of education and experience)
- 1-2 years of experience in accounts payable/receivable or general accounting (internships or part-time roles acceptable)
- Basic understanding of accounting principles and financial processes
- Demonstrated tact and discretion in handling confidential financial information
Preferred Qualifications
- Experience with nonprofit accounting
- Understanding of nonprofit financial operations
Technical Skills
- Proficient in Microsoft Office Suite, particularly Excel
- Experience with QuickBooks, RAMP, and DocuSign (or ability to learn quickly)
- Ability to organize and maintain digital records and filing systems
Essential Competencies
- Exceptional attention to detail and accuracy
- Strong organizational and time management skills with ability to meet deadlines
- Excellent problem-solving and analytical capabilities
- Effective written and verbal communication skills
- Professional demeanor with positive, collaborative approach
- Ability to work successfully both independently and as part of a team
- Commitment to maintaining strict confidentiality standards
Compensation
Salary: $50,000 to $52,000
Excellent benefits, including health, dental, vision, and life insurance, along with retirement plan with employer contribution. Generous PTO, holiday leave, and professional development opportunities.
How to Apply
Send a letter of interest and resume through our online application portal: Recruitment Portal.
Note
This position is onsite at the LEAP office in New Haven, CT at 31 Jefferson Street. Additional information about the organization is available via www.leapforkids.org.
LEAP is an equal opportunity employer.
Salary : $50,000 - $52,000