What are the responsibilities and job description for the Human Resources Coordinator (Part-time 25 hours/week) position at Town of Greenwich, CT?
General Statement of Duties
Qualifications
Education and Experience:
Associate degree from an accredited college with a focus on human resources or related courses, plus two (2) years of human resources experience that includes supporting recruitment functions for an organization.
Qualifications:
Demonstrated knowledge of relevant employment laws and compliance regulations.
Demonstrated knowledge of recruitment best practices, from job advertisements to onboarding.
Proficiency in the operation of a personal computer and related computer software, including the Microsoft Office Suite (Word and Excel) and applicant tracking software.
Demonstrated verbal and written communication skills.
Proven ability to work effectively with a team.
Demonstrated ability to deal tactfully and courteously with the general public and employees.
Proven ability to maintain composure under duress when dealing with complaints or challenging customers.
Demonstrated ability to make routine decisions in accordance with laws, ordinances, regulations and departmental policies and procedures and to maintain confidential information.
Proven ability to work independently with minimal supervision.
Exam
Pass/Fail computer skills
Job Description
Duties and Responsibilities:
Assists updating class specifications in applicant tracking software database.
Schedules conference rooms and coordinates necessary equipment for meetings, interviews, and civil service testing.
Assists with proctoring civil service testing.
Coordinates communications regarding job postings, as well as posts job advertisements on various digital platforms.
Maintains accurate and up-to-date recruitment records.
Checks employment references of candidates.
Updates notification templates in applicant tracking software and assists with the coordination of communications to candidates regarding recruitment status.
Provides customer service in a timely and courteous manner.
Performs general office duties such as answering the phone, filing, preparing large mailings, copying, scanning, organizing office supplies, and general office help as needed.
Performs complex data entry, creates complex spreadsheets, and prepares routine correspondence, emails, reports, letters and documents such as standardized forms and reports.
Supports Town policies and philosophies.
Performs special projects or related work as required.
Supplemental Information
All positions may be subject to an interview process. The Town reserves the right to limit the number of qualified candidates who will be invited to participate in the recruitment, or any part thereof.
All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test that includes testing for THC (the psychoactive ingredient in marijuana), given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position.
The Town of Greenwich has implemented a policy of background investigations all full and part time positions prior to hiring as part of the reference checking procedures for outside candidates. The investigation will only be conducted as the last step prior to an offer. Refusal to sign the release form will terminate the candidate's further consideration.
