What are the responsibilities and job description for the Accounting Clerk I (Part-time 25 hours/week) position at Town of Greenwich, CT?
General Statement of Duties
Performs responsible clerical accounting duties requiring some analysis and independent judgment in the application of routine posting, calculation and verification procedures to create and maintain financial records within the limits of an established accounting system.
Qualifications
Graduation from High School plus two (2) years of work experience in a financial or payroll environment or a closely related field, or an equivalent combination of education and experience.
Note: College courses in accounting, finance or business management may be substituted for up to one year of work experience with 30 credits in related course work equal to one year of work experience.
Qualifications:
Working knowledge of bookkeeping procedures and practices, standard office methods and procedures, budgetary accounting practices, and the use of electronic equipment.
Skilled in the use of a personal computer utilizing word processing and spreadsheet software and various industry-specific equipment and programs.
Skilled in office conduct, attending work regularly, presenting a groomed appearance, arriving and departing on time.
Ability to make computations with speed and accuracy, to handle monetary transactions accountably and to maintain and accounting records.
Ability to perform basic reconciliations and financial reports.
Ability to follow oral and written instructions, and to make oral and written reports.
Ability to manage multiple tasks simultaneously with minimal supervision.
Ability to organize and coordinate work.
Ability to establish and maintain cooperative relationships with professionals, fellow employees, public officials and the general public, handling inquiries with courtesy and tact.
Ability to operate standard office equipment and to perform the physical requirements of the position.
Ability to maintain confidentiality.
Willingness to accept monetary responsibility.
Exam Plan:
Pass/Fall Computer Skills Examination
Job Description
Department: Various
Bargaining Status: GMEA
Salary Range: E
FLSA: Non-Exempt
Reports to: Division Head or designated supervisor.
Duties and Responsibilities:
Collects and handles cash related to department or division transactions; responsible for receipt, accounting and deposit of funds received. May transport cash funds and checks to financial facilities. Inputs transactions, verifies payments and balances receipts. Identifies discrepancies and resolves them.
Classifies and/or codes transactions to appropriate accounts; posts disbursements by funds and banks; reconciles statements from banks where funds are deposited; prepares reports and maintains filing system.
Receives, records and deposits revenues following standardized procedures.
Prepares vendor checks, maintaining vendor check register and supporting documents.
Performs specialized billing or accounting procedures using industry-specific software.
Prepares and maintains monthly, quarterly and annual statements and reports as required.
Responds to inquiries from the public providing high level of customer satisfaction; handles customer complaints, providing follow-up as needed for resolution.
Additional Assignment Duties:
Customer Service - Provides in-person assistance to visitors. Additionally, provides customer service over the phone and via email. Assists the public with forms and statements, ensuring adherence to department standards and procedures. Explains policies and procedures and resolves disputes with courtesy and tact.
Public Notifications - Posts updates such as closures, hours, and facility availability as directed by building supervisors.
Facility Scheduling & Calendar Management - Assists with updating and maintaining facility schedules.
Facility Rentals - Creates and sends license agreements for approved rentals and communicates with renters about agreements.
Performs other related work as assigned.
Supplemental Information
All positions may be subject to an interview process. The Town reserves the right to limit the number of qualified candidates who will be invited to participate in the examination, or any part thereof.
All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test that includes testing for THC (the psychoactive ingredient in marijuana), given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position.
The Town of Greenwich has implemented a policy of background investigations for all full and part time positions prior to hiring as part of the reference checking procedures for outside candidates. The investigation will only be conducted as the last step prior to an offer. Refusal to sign the release form will terminate the candidate's further consideration.
