What are the responsibilities and job description for the Administrative Assistant position at Town & Country Property Management, Inc.?
Town & Country Property Management, Inc. is seeking a detail-oriented and organized individual to join our team as an HOA Administrative Assistant. As an Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of our Homeowners Association (HOA) management services. This position requires strong administrative and communication skills, as well as a commitment to providing excellent customer service to both homeowners and association board members.
Some responsibilities include (but are not limited to):
- Maintain organized filing systems for important documents, contracts, and correspondence.
- Maintain accurate records of architectural review applications, violations, and compliance issues.
- Answer and direct phone calls, emails, and other inquiries from homeowners, board members, and vendors.
- Assist preparing documents for meetings.
- Administration of any gates, pool houses, clubhouses, tennis courts, other amenities.
- Reservations for club houses, tennis courts, community rooms.
- Working closely with a manager to understand the needs of his/her properties.
- Process and record payments, fees, and other financial transactions.
- Coordinate with vendors for maintenance, repairs, and other services.
- Assist in obtaining bids and proposals for various projects.
- Assist in processing invoices, collecting assessments, and managing financial records.
- Collaborate with the accounting department to ensure accurate financial transactions.
Qualifications:
- High school diploma or equivalent; additional education or certification in business administration is a plus.
- Experience as an administrative assistant or similar role.
- Strong customer service skills and exceptional telephone etiquette.
- Ability to thrive in a fast-paced, multitasking environment.
- Exceptional attention to detail.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite, including WORD, Outlook, and Excel.
- Familiarity with HOA management software is a plus, but not required.
Benefits:
- Competitive pay
- Insurance benefits
- Paid time off
- Professional development opportunities with bonus awards
- Great working culture
How to Apply: Interested candidates should submit their resume to apowell@tcgrd.com. Please include "HOA Administrative Assistant" in the subject line.
Job Type: Full-time
Benefits:
- Health insurance
- Paid time off
Schedule:
- Day shift
Ability to Relocate:
- Greenwood, SC: Relocate before starting work (Required)
Work Location: In person
Salary : $32,000 - $42,000