What are the responsibilities and job description for the Administrative Assistant position at Total Energy Solutions?
Administrative Assistant | Katy, TX | Total Energy Solutions, LLC
Join a Growing Team That Keeps Businesses Powered
Total Energy Solutions is seeking a dependable and organized Administrative Assistant to support our Katy operations team. This role is ideal for someone who enjoys staying organized, helping multiple departments, and keeping daily business operations running smoothly.
We are looking for someone who can thrive in a fast-paced environment, communicate professionally with customers and vendors, and take ownership of important administrative responsibilities.
Who We Are
Total Energy Solutions is a trusted provider of power generation solutions across Texas and Louisiana. We specialize in generator sales, service, maintenance, rentals, and emergency backup power systems for commercial and industrial customers. Our team is committed to reliability, responsiveness, and helping customers stay operational when power matters most.
What You'll Do
In this role, you will serve as a key support person for office and branch operations by helping with administrative, clerical, and coordination duties such as:
- Answering and directing incoming calls
- Assisting with quotes, service paperwork, and customer records
- Supporting purchasing and vendor coordination as needed
- Helping maintain organized files, reports, and internal documentation
- Assisting with accounting functions including invoice and system entry
- Managing incoming mail and office communications
- Supporting branch leadership with special projects and day-to-day needs
- Helping ensure deadlines and priorities stay on track
What We're Looking For
The ideal candidate will bring:
- Previous administrative assistant, office coordinator, or clerical experience
- Strong attention to detail and organizational skills
- Professional communication skills with customers, vendors, and team members
- Ability to multitask and adapt to changing priorities
- Proficiency in Microsoft Office (Outlook, Excel, Word)
- Experience with ERP or accounting systems is a plus (P21 experience a bonus)
- Dependable work ethic and team-first attitude
Why Join Total Energy Solutions?
- Stable, growing company with long-term opportunity
- Family-oriented team environment
- Monday through Friday schedule
- Opportunity to grow your skills and career
- Be part of a company that supports critical power needs across the Gulf Coast
Schedule & Pay
- Monday through Friday
- 8:00 AM – 5:00 PM (OT as needed)
- Pay based on experience