What are the responsibilities and job description for the Construction Office Assistant position at Tom's Backhoe & Excavation Co.?
Local candidates only - must be able to commute to our Pulehunui base yard
At Tom's Backhoe & Excavation Co., we specialize in civil construction projects across Maui--from excavation and grading to utility installations and site prep. Our reputation is built on reliability, professionalism, and getting the job done right. We're looking for a dependable Construction Office Assistant to help keep our operations running smoothly behind the scenes.
This is a full-time, in-office role--ideal for someone organized, proactive, and comfortable in a fast-paced construction environment.
- Provide day-to-day administrative support (scheduling, data entry, correspondence)
- Manage and organize documents including contracts, invoices, and job files
- Coordinate with vendors, subcontractors, and suppliers
- Answer phones and emails; route inquiries to the appropriate team members
- Maintain office organization, supplies, and inventory
- Assist with payroll processing and employee time tracking
- Support project managers and field teams with administrative needs
- Previous administrative experience (construction or contracting industry a plus)
- Strong organizational skills with the ability to multitask and prioritize
- High level of discretion when handling confidential information
- Proficiency in Microsoft Office (Word, Excel) and Google Workspace
- Clear communication skills and a team-first mindset
- Detail-oriented with a proactive, problem-solving attitude
- Experience with payroll, invoicing, or bookkeeping is a plus
- Familiarity with Slack and/or Monday.com is a plus
- $20-$25/hour (based on experience)
- Full-time, stable position
- Company-sponsored healthcare (Kaiser/UHA)
- 401(k) with 4% company match
- Paid vacation and sick leave
- Supportive team environment with opportunities to grow
If you're a reliable, detail-oriented professional who wants to be part of a respected local construction company, we'd love to hear from you.
Apply today to join the team at Tom's Backhoe & Excavation Co.
Salary : $20 - $25