Human Resources Trainee

JOB TITLE: Human Resources Trainee

REPORTS TO: Manager of Payroll, Benefits & HR Controlling

Job Purpose:

The Human Resources Trainee supports the day-to-day operations of the TFF Americas Human Resources function while building foundational capabilities across payroll, HR administration, data management, and HRIS reporting. Working closely with the Manager of Payroll, Benefits & HR Controlling, this role assists with payroll processing, maintains accurate employee data, supports onboarding and offboarding activities, and produces reports that inform key business decisions. This position is designed as a developmental opportunity, providing hands-on experience and exposure across core HR disciplines to build a strong foundation for a career in Human Resources.

Tasks & Responsibilities:

Payroll & Data Accuracy

• Support the bi-weekly payroll process by preparing and uploading employee data (hours, salaries, bonuses, commissions) in ADP Workforce Now in partnership with the Manager of Payroll, Benefits & HR Controlling
• Work with Manager of Payroll, Benefits & HR Controlling to review employee timecards, validate commission calculations, and identify discrepancies for resolution prior to payroll processing
• Assist with the audit of payroll registers and commission reports to ensure accuracy, compliance, and proper approvals
• Generate payroll-related reports (e.g., payroll summaries, overtime, general ledger) to support accounting reconciliation and financial reporting

HR Operations & Employee Lifecycle

• Support onboarding, offboarding, and employee status changes
• Maintain and update employee records across HR systems (ADP Workforce Now, Oracle, SharePoint)
• Ensure data integrity by performing regular audits across HRIS platforms
• Generate documentation, data entry, and administrative processes related to HR operations

Reporting & Analytics

• Assist in the preparation of HR reports (e.g., headcount, turnover, payroll analysis)
• Develop Excel proficiency through hands-on use of formulas, VLOOKUPs, and pivot tables
• Learn how to analyze HR metrics and identify trends to support decision-making

Compliance & Governance

• Support HR compliance processes and documentation requirements
• Maintain confidential employee information with the highest level of discretion and professionalism at all times

Skills & Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• 1–2 years of HR or administrative experience (internship experience acceptable)
• Strong interest in HR operations, systems, and data-driven work
• Intermediate Excel skills with a demonstrated ability and willingness to advance quickly
• Familiarity with HRIS platforms (ADP Workforce Now and Oracle preferred)
• Strong attention to detail and organizational skills
• Analytical mindset with an interest in working with data and reporting
• Professional communication and interpersonal skills
• High level of discretion and ability to handle confidential information
• Proactive, reliable, and eager to learn