Document Controls Specialist

Job Title: Document Controller

Department: Engineering

Reports to: Engineering Manager

Cementation is the fastest-growing underground mine contracting and engineering company in North America. Specializing in the design and construction of underground mine facilities, including shafts, mine development, raises and much more. Cementation is focused upon safety and the relationships we build with clients and employees, seeking to make them long-term.

Our ability to design and construct world class projects requires the right mix of individuals and skills. Our successes are delivered based on the strengths of our employees. We are currently seeking an experienced Document Controls Specialist. In an attempt to recruit the highest quality people to join our team and demonstrate the value we place in our employees, we offer an extremely competitive compensation, bonus, and benefits packages, which are among the best in the industry.

Job Summary

Reporting to the Engineering Project Delivery Manager, the Document Controller assists the engineering team in achieving client satisfaction by delivering "Best for Project solutions for Engineering projects. Set up, implement and operate "right sized" Document Management systems for engineering projects in Project Wise, Vault, and SharePoint environments, with flexibility to learn and adapt other database driven systems.

Essential Duties and Responsibilities

This description lists the core responsibilities and duties of the position. Additional duties deemed to be within the incumbent's capabilities, on an as required basis, might be assigned by management.

• Work within the existing ProjectWise and Vault document management system and aid in implementing improvements as required
• Administer engineering group collaboration tools such as Bluebeam and TEAMS
• Administer engineering group document management protocols
• Perform project document archival activities for all project related documents
• Prepare reports, memorandums, tracking logs and other documents as assigned by the
• Engineering Project Delivery Manager and Engineering Project Managers
• Maintain controlled documents and notify affected departments and external vendors and suppliers when changes are made
• Examine documents, such as drawings, change orders, and specifications to verify completeness and accuracy of issuance data
• Confer with document originators or engineering liaison personnel to resolve discrepancies and compile required changes to documents
• Manage document review workflows as required for both project related and group related documents
• Prepare transmittals for company documents and client invoices and distribute and track as required
• Other duties as assigned

Health and Safety

• Work in compliance with all Health and Safety rules and regulations for Cementation
• Be aware of any health and safety hazards or infractions and report same to Health and Safety Department
• Ensure all applicable safety codes and regulations are met by appropriate design and use of technology
• Be a champion for safety, advocating safe behavior while incorporating safety into the designs produced by the group

Travel Requirements

• This position has the requirement for occasional travel to project sites and offices
• Travel period may range from one day to several weeks and may include overseas assignments

Education and Experience

• Applicable Post-Secondary Technician or Technology Diploma
• 3 years of related experience preferably in a mining, engineering or construction industry with an emphasis on document control.

Skills Knowledge and Abilities

• Able to build and maintain lasting relationships with other departments, key business partners, and other stakeholders
• Exceptional written and oral communication skills
• Good understanding of Document Control processes
• Able to work efficiently as a part of a team as well as independently
• Able to effectively prioritize workload to ensure deadlines are met
• Flexibility to meet engineering delivery schedules and project demands
• Desire to take initiative and work independently
• Strong work ethic and positive team attitude
• Strong proficiency in MS Office software applications including Word, Excel, Power Point, and Outlook
• Working knowledge of ProjectWise, Vault, and AutoCAD considered an asset
• BIM Collaborate knowledge experience a plus

Cementation is an Equal Opportunity Employer.