Invoice & Accounting Support Specialist

Position Summary: Titan Echelon is seeking a detail-oriented Invoice & Accounting Support Specialist to provide administrative and accounting support to ensure accurate billing, financial recordkeeping, and compliance with government contracting requirements. This entry-level position is ideal for individuals who are detail-oriented, eager to learn, and interested in building a career in defense industry finance and contract administration.  

The role supports day-to-day invoicing, accounts payable/receivable, and data entry processes under the supervision of experienced accounting professionals, while gaining exposure to FAR, DFARS, and DCAA requirements.  

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Invoicing & Billing  

• Assist in preparing and submitting invoices for government and commercial contracts. 
• Review supporting documentation (timesheets, expense reports, purchase orders) to ensure billing accuracy. 
• Maintain billing schedules and monitor payment status. 
• Support month-end close processes by reconciling billed and unbilled amounts. 

Accounting Support  

• Perform basic data entry and filing of accounting documents. 
• Assist with accounts payable and receivable tracking. 
• Help reconcile bank statements, expense reports, and vendor invoices. 
• Support the preparation of financial reports and audit documentation. 

Compliance & Recordkeeping  

• Ensure all billing and accounting activities comply with company policies and federal regulations (FAR/DFARS). 
• Maintain organized and accurate financial files for audits and internal reviews. 
• Protect sensitive information and adhere to company confidentiality and cybersecurity standards. 

Administrative Support  

• Provide general administrative assistance to the finance and contracts teams. 
• Coordinate with project managers and HR to verify timesheets and labor charges. 
• Assist in updating spreadsheets, reports, and internal tracking tools. 

Qualifications/Skills/Education: To perform the job successfully, an individual should demonstrate the following. 

Education & Experience  

• High school diploma or GED required; associate’s or bachelor’s degree in Accounting, Business Administration, or related field preferred.
• No prior experience required; training will be provided. 
• Experience in office administration, data entry, or customer service is a plus. 

Skills & Competencies  

• Strong attention to detail and accuracy. 
• Excellent organizational and time-management skills. 
• Good written and verbal communication skills. 
• Proficiency with Microsoft Excel, Word, and Outlook. 
• Willingness to learn federal contracting and accounting principles. 
• Ability to handle sensitive information with integrity and discretion. 

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• The noise level in the work environment is usually moderate.
• The job is typically performed in an office.