Office Admin/Bookkeeper

Company Description

Tison Inc is a well-established electrical company headquartered in Fleming Island, FL. As a trusted name in the industry, Tison Inc delivers high-quality electrical services to clients by maintaining a commitment to professionalism and excellence. With a strong foundation of integrity and innovation, the company aims to exceed expectations and build lasting relationships with its clients and community. The team at Tison Inc is dedicated to creating a positive work environment and fostering growth for its employees.

Role Description

This is a full-time on-site role for an Office Admin/Bookkeeper, located in Fleming Island, FL. The role involves performing a variety of administrative and bookkeeping tasks to support the daily operations of the office. Responsibilities include managing financial transactions, maintaining records, assisting with office organization, providing customer support, and ensuring smooth administrative workflows. The ideal candidate will play a key part in the efficient and effective functioning of the company’s office operations.

Bookkeeping and financial duties

• Financial recordkeeping: Compute, classify, and record numerical data for the general ledger, ensuring financial records are complete and accurate.
• Accounts payable and receivable: Process invoices, manage payments, and ensure clients are billed correctly. 
• Payroll: Process payroll, manage employee benefits administration, and handle related tax forms and deposits.
• Taxes: Compute & file monthly sales tax payments
• Financial reporting: Assist with preparing financial statements, balance sheets, and profit-loss statements, as well as monthly and quarterly reports for management.
• Bank reconciliation: Reconcile bank statements and ledgers to ensure accuracy. 
• Budget management: Assist with budget preparation and monitor financial performance. 
• Other duties as assigned or directed by management.

Administrative/HR and office management duties

• Office operations: Oversee daily office operations, including managing office supplies, mail, and filing systems.
• Human Resources: Assist with onboarding/offboarding and employee matters
• Staff support: Provide administrative support to other team members
• Front desk and communication: Serve as a point of contact for visitors and manage incoming phone calls.
• Scheduling and coordination: Schedule meetings, make travel arrangements, and coordinate office-related events. 
• Compliance and policy: Ensure compliance with company policies and procedures and assist in developing and implementing administrative policies. 
• Inventory and supplies: Maintain inventory records and manage purchasing for office supplies and equipment. 
• Other duties as assigned or directed by management

Required skills and qualifications

• Proficiency in accounting and bookkeeping software like QuickBooks.
• Strong computer skills, including Microsoft Office Suite (Word, Excel).
• Excellent organizational and time management skills.
• Strong skills in communication and customer service
• Experience in a similar administrative or bookkeeping role. 
• Construction background strongly preferred.