What are the responsibilities and job description for the Office Manager / Bookkeeper position at Company Name Withheld?
Overview
We are seeking a dynamic and organized Office Manager / Bookkeeper to join our team and ensure the smooth operation of our office environment. This role combines administrative leadership with financial oversight, providing essential support to our team and maintaining efficient office workflows. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to manage a variety of responsibilities that keep our business running seamlessly. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your skills in office management and bookkeeping.
Duties
- Oversee daily office operations, including front desk management, multi-line phone systems, and service call dispatching.
- Manage vendor relationships, negotiate contracts, and coordinate service providers to ensure timely delivery of supplies and services
- Handle bookkeeping tasks using QuickBooks including invoicing, expense tracking, and bank reconciliations
- Maintain accurate financial records through diligent filing, data entry, and regular review of budgets and expenses
- Assist with human resources functions such as onboarding new employees, managing payroll processes.
- Ensure compliance with office policies and procedures while maintaining a professional and welcoming front desk and telephone presence
Skills
- Proven experience in office management or administrative roles with strong organizational skills
- Demonstrated proficiency in bookkeeping software QuickBooks and familiarity with basic accounting principles
- Excellent communication skills—both verbal and written—with professional phone etiquette
- Strong calendar management abilities to coordinate schedules efficiently.
- Knowledge of vendor management practices to build positive relationships with suppliers and service providers
- Experience in human resources functions such as payroll processing
- Ability to handle clerical tasks including filing, data entry, and managing multi-line phone systems with professionalism.
Join us in this vital role where your organizational talents will directly impact our success! We value energetic professionals who thrive in fast-paced environments and are eager to contribute their expertise. This is an excellent opportunity for someone passionate about office operations and financial management to make a meaningful difference every day.
Job Type: Part-time
Pay: $15.00 - $20.00 per hour
Work Location: In person
Salary : $15 - $20