What are the responsibilities and job description for the Program Coordinator position at Tiny Notes Music and Movement LLC?
About Us
Tiny Notes Enrichment Center is a unique, inclusive pediatric therapy clinic that blends ABA therapy, occupational therapy, and early childhood learning with a strong emphasis on music and movement. Our mission is to create meaningful, engaging experiences that support each child’s development while empowering families.
Position Overview
The Program Coordinator plays a key role in supporting the day-to-day operations of the clinic. This is a non-clinical position focused on staff coordination, organization, and maintaining a structured, positive environment.
This role works closely with leadership to ensure staff are supported, policies are followed, and operations run smoothly throughout the day.
Key ResponsibilitiesStaff Support & Accountability
- Provide day-to-day support to staff on the floor
- Reinforce clinic expectations, professionalism, and attendance standards
- Assist with addressing call-outs, lateness, and coverage needs
- Help ensure staff are following established policies and procedures
Hiring & Onboarding
- Assist with job postings and applicant screening
- Coordinate and schedule interviews
- Support onboarding of new employees (paperwork, orientation, initial training coordination)
Employee Files & Compliance
- Maintain organized employee records (licenses, certifications, trainings)
- Track required credentials and renewal dates
- Ensure all files remain up-to-date and audit-ready
Scheduling Support
- Assist with staff scheduling and daily adjustments
- Help coordinate coverage for absences or schedule changes
- Support maintaining safe staffing ratios
Operations Support
- Help maintain a structured and organized clinic environment
- Communicate updates and expectations from leadership to staff
- Assist with preparing for staff meetings and trainings
What This Role Does NOT Include
- No clinical responsibilities or therapy services
- No billing, payroll, or financial management
- No clinical decision-making (BCBA/LABA oversight remains separate)
Qualifications
- Previous experience in administrative, coordinator, or supervisory role preferred
- Experience in a healthcare, childcare, or clinic setting is a plus
- Strong organizational and time management skills
- Ability to communicate clearly and professionally
- Comfortable providing direction and maintaining expectations with staff
- Ability to problem-solve and adapt in a fast-paced environment
What We’re Looking For
We are looking for someone who is:
- Organized and dependable
- Confident in holding expectations while maintaining a positive team culture
- Proactive and able to take initiative
- Supportive, team-oriented, and solution-focused
Growth Opportunity
This position has the potential to grow into a larger operations role as the clinic continues to expand.
Pay: $20.00 - $22.00 per hour
Benefits:
- Paid time off
Work Location: In person
Salary : $20 - $22