What are the responsibilities and job description for the Office Manager position at Thrive HR Management?
About Thrive HR Management
Thrive HR Management partners with growing small businesses and non-profits to simplify and strengthen their people operations. We provide hands-on, practical HR support — from compliance and policies to strategic growth planning — acting as an extension of our clients’ organizations.
We are a growing team who have helped almost 200 clients in the last 4 years; many in the Centre County area. Our work is fast-paced, meaningful, and relationship-driven. We are looking for an Office Manager who will become the operational backbone of our organization.
Why This Role Matters
We need a steady, numbers-driven professional who will:
- Own our internal administrative and financial operations
- Keep projects on track and within budget
- Manage administrative processes for new and existing clients
- Create order and structure as we continue to grow
At 6 months, success looks like this: You are confidently managing our systems and telling us what needs attention.
Key Responsibilities
Financial & Budget Management
- Manage Accounts Payable and Accounts Receivable
- Maintain internal bookkeeping in QuickBooks
- Assist with client payroll processing and audit-related reporting, as needed
- Track client budgets and project timelines
- Monitor project profitability and internal financial tracking
- Reconcile accounts and ensure financial accuracy
Client Experience & Administrative Leadership
- Serve as first point of contact for prospective and existing clients
- Set up new clients and projects in internal systems
- Enter and manage projects in Monday (or new system if implemented)
- Maintain strong documentation and organized records
- Follow up on client documentation
- Ensure client communication is timely and professional
Systems & Process Ownership
- Be the in-house expert on: QuickBooks, Monday.com, THRYV, MinDoc
- Help evaluate and potentially transition to a new platform
- Lead system setup and data transfer if changes occur
- Document and refine internal processes (we are actively building SOPs with a consultant and Scribe)
- Identify inefficiencies and recommend improvements
Required Experience
- Minimum 2 years' experience in bookkeeping and office management
- Strong math and analytical skills
- Experience with AP/AR
- Advanced proficiency in Microsoft Office (Excel, Outlook, Word)
- QuickBooks experience strongly preferred
- Excellent written and verbal communication skills
HR experience is not required — we will train that.
Compensation & Benefits
- $38,000-$45,000 (based on experience)
- Performance-based bonuses tied to goals
- Health insurance benefits
- Paid time off (birthday included!)
- Paid holidays
Other
- Occasional local travel may be required
- No degree required
The Right Personality Fit
This role requires someone who:
- Remains calm under pressure
- Thrives on “closing the loop”
- Loves clean spreadsheets and balanced accounts
- Brings structure to processes
- Can confidently redirect and prioritize leadership when needed
- Is proactive, not reactive
- Finds satisfaction in keeping others on track
You will work closely with two professionals who are strong in HR consulting & support. We need a counterbalance — someone who loves numbers and is detail-oriented who can keep operations running efficiently so we can focus on client service.
Industry background is flexible. If you enjoy being the operational anchor of a small business — we encourage you to apply.
Job Type: Full-time
Pay: $38,000.00 - $45,000.00 per year
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
Salary : $38,000 - $45,000