What are the responsibilities and job description for the Office Manager (Part-Time) position at Thrive HR Management?
About Thrive HR Management
Thrive HR Management partners with growing small businesses and non-profits to simplify and strengthen their people operations. We provide hands-on, practical HR support — from compliance and policies to strategic growth planning — acting as an extension of our clients’ leadership teams.
Thrive HR has helped almost 200 employers in the last 4 years: many in the Centre County area. Our work is fast-paced, meaningful, and relationship-driven. We are looking for an Office Manager who will become the operational backbone of our organization.
This person will work 15-25 hours per week, with time at our office in Innovation Park and work-at-home options. We offer flexibility in hours and days worked.
Why This Role Matters
We need a steady, organized, calm-under-pressure professional who will:
- Own our internal administrative & client-facing operations
- Keep projects on track and within established timelines
- Be the first impression for new and existing clients
- Build processes as we continue to grow
At 6 months, success looks like this: You are confidently managing our systems and telling us what needs attention.
Client Experience & Administrative Leadership
- Serve as first point of contact for prospective and existing clients
- Set up new clients and projects in internal systems
- Enter and manage projects in Monday (or new system if implemented)
- Maintain strong documentation and organized records
- Follow up on client requests
- Ensure client communication is timely and professional
Project Management
- Organize and manage the client project list
- Ensure projects are on completed timely
- Track project budgets and flag overages
- Assist with client payroll processing and audit-related reporting, if needed
Systems & Process Ownership
- Be the in-house expert on: Monday.com, THRYV, MinDoc
- Help evaluate and potentially transition to a new platform
- Lead system setup and data transfer if changes occur
- Document and refine internal processes (we are actively building SOPs with a consultant using Scribe)
- Identify inefficiencies and recommend improvements
Required Experience
- Minimum 2 years experience in office management or administration
- Strong math and analytical skills
- Advanced proficiency in Microsoft Office (Excel, Outlook, Word)
- Excellent written and verbal communication skills
HR experience is not required
Compensation & Benefits
- $18.50 - $21.50 per hour (based on experience)
- Performance-based bonuses tied to goals
The Right Personality Fit
This role requires someone who:
- Remains calm amid a busy day
- Thrives on “closing the loop”
- Loves clean spreadsheets
- Has an innovative mindset
- Is proactive, not reactive
- Finds satisfaction in keeping others on track
Industry background is flexible. If you are strong with numbers, organized, and enjoy being the operational anchor of a small business — we encourage you to apply.
Pay: $18.50 - $21.50 per hour
Work Location: In person
Salary : $19 - $22