Administrative Assistant/Receptionist -San Marcos, Texas (Onsite)

Overview

The Administrative Assistant/Receptionist provides high-level administrative support to ensure efficient operation of the office and the department. This role supports leaders and team members through a variety of tasks related to organization, communication, scheduling, and coordination. The Administrative Assistant is expected to maintain professionalism, confidentiality, and strong attention to detail in all responsibilities.

This role reports to Senior HR Business Partner for Western Hemisphere region, you will be based out 100 Thermon Drive, San Marcos, Texas office. This is a full-time position, working schedule, Monday to Friday, 8am-5pm. (Onsite).

Key Responsibilities

Administrative & Office Support

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and format documents, reports, presentations, and correspondence.
• Maintain organized filing systems (electronic and physical).
• Support data entry, recordkeeping, and document control activities.
• Handle incoming calls, emails, and inquiries; route or respond as appropriate.

Operational Support

• Coordinate travel arrangements, itineraries, and expense reports.
• Assist with onboarding logistics for new hires (pre-employment, workspace setup, training schedules, system access).
• Order and track office supplies; coordinate with vendors as needed.
• Support planning and execution of meetings, events, and team activities.
• Assist with maintaining departmental policies, procedures, and compliance documents.

Communication & Coordination

• Serve as a point of contact between leadership, employees, and external stakeholders.
• Draft and distribute internal communications, meeting agendas, and follow-up notes.
• Coordinate cross-functional activities to support business priorities and deadlines.

Skills & Qualifications

• High school diploma required; associate or bachelor's degree preferred.
• At least four (4) years of experience in administrative or office support roles.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• High degree of professionalism, discretion, and confidentiality.
• Ability to work independently and collaboratively.

Physical Requirements

• Ability to sit or stand for extended periods.
• Ability to lift up to 20 pounds occasionally (e.g., office supplies, files).
• Frequent use of hands and fingers for typing, filing, and office equipment.
• Ability to move between office and building areas to support team and facility needs.
• Ability to handle regular interaction with employees, vendors, and visitors.

Upon receiving an offer for this position, candidates will need to consent to a one time drug test and background check.