Operations Coordinator

Description

Job Title: Operations Coordinator

Department: Operations & Administration

Reports to: Director of Human Resources & Administration

Effective Date: April 2026

Salary Range: $55,000 - $62,000 salary nonexempt

Working at the Vermont Community Foundation

For 40 years, the Vermont Community Foundation has served Vermonters and their families through philanthropy and building stronger communities. Our mission—Better Together: inspiring giving and bringing together people and resources to make a difference in Vermont—provides the bedrock for our workplace culture. Our employees are passionate about making a difference every day. We approach our work with curiosity, respect, and integrity and believe in collaboration, equity, and diversity. When you join our team, your work will matter.

Position Overview

The Community Foundation is growing, and we are looking for strong administrative and operational skills to provide broad support across all areas of the organization. This position will work closely with the Operations and Administration team to provide support in human resources, facilities maintenance, and general administration.

As a key member of the Operations team, this role requires excellent organizational skills and a talent for multitasking and keeping track of many details. This position plays a central role in managing all VCF office locations (Middlebury, Burlington, and Montpelier) and ensuring staff can work effectively in our offices. Being technology-savvy will be a plus for working effectively and efficiently across different technology platforms, as well as supporting staff with troubleshooting technology issues when needed. This is a great role for someone who is detail-oriented and likes working in a supporting role with a wide variety of responsibilities.

This position will report to the Director of Human Resources & Administration and help carry out the goals of the Ops/Admin team.

Essential Responsibilities

• Work closely with the Operations team to carry out a variety of administrative support duties
• Manage Eden application for organizing workspaces for staff, order office supplies, maintain office spaces, and serve as the point of contact for building vendors
• Approve various operations-related invoices
• Coordinate and schedule meetings and appointments
• Provide administrative support through answering the phone, serving as backup for mail, and drafting administrative procedures as needed
• Liaise with the Executive Coordinator on administrative duties as needed
• Provide general assistance to staff, consultants, contractors, etc.
• Provide administrative support for the supporting organizations, including working with SO directors and staff to schedule board meetings, assemble board meeting materials, assist with technology set up for meetings, taking minutes, etc.
• Plan and provide logistical support for all staff events with the support of the Operations team, including staff meetings, staff retreats, annual picnic, and other events
• Support the Director for Human Resources & Administration in recruitment and onboarding of new staff, including scheduling interviews, communicating with applicants, creating onboarding schedules, etc.
• Assist the Director for People & Operations in managing professional development, including resources for staff and tracking professional development requests
• Maintain file storage and database of internal resources for staff and assist with employment compliance requirements as needed
• Perform other related duties as required
  
  

Requirements

Key Competencies

Our organization’s culture is designed to inspire and empower employees to do their best work every day, and we are committed to creating a safe, inclusive, and positive workplace. In keeping with our core values, we are seeking team players who bring the skills and qualifications named below and who value collaboration, diverse perspectives, and community.

• Excellent organizational skills and problem-solving attitude
• Excellent verbal and written communication skills and the ability to represent the Foundation and its supporting organizations ternally and externally
• Warmth and friendliness, able to work well with diverse groups and build rapport
• Qualities of a team player, ready to pitch in for any all-hands-on-deck moments
• Strong technology skills, including experience working with the Microsoft 365 suite, Adobe, Zoom/Teams video conferencing, etc.
• Ability to work independently, think critically, take initiative, and exercise good judgment
• Demonstrated attributes of honesty, respect, and professional integrity
• Able to maintain confidentiality, possess cultural awareness, sensitivity, and commitment to our core values
• Able to anticipate needs and be proactive
  
  

Education And Experience

• Three or more years of administrative and/or operational experience
• Knowledge of human resources and/or employment law compliance is a plus
  
  

Location: This position may be based in either the Burlington office or Middlebury office, with required travel to the other office weekly; occasional travel to the Montpelier office will be required as needed.

The Vermont Community Foundation is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, religion, gender, gender identity, sex, age, marital or civil union status, national origin, ancestry, sexual orientation, place of birth, citizenship, military or veteran status, HIV status, genetic information, disability, or any other legally protected status as defined and required by state and federal laws.