Assistant Director of Student Organizations

Required Application Materials

A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.

Important Instructions:

When prompted to upload your “resume”, upload your combined documents as one file.

• Please do not upload documents to “Cover Letter” or “References”.

If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.

Job Summary

The Assistant Director of Student Organizations is responsible for the management of registered student organizations. The position provides oversight to the registration process conducted each long semester (fall & spring), event registrations, room reservations, marketing requests, education, and enforcement of university policies, and providing development opportunities for student organization leaders. The Assistant Director supports university policy regarding freedoms of speech, expression and assembly while serving as an advocate for student learning and development. The position serves as a primary administrator for the student engagement platform. Position is required to assist with department of student engagement activities and university-wide events, which require working nights & weekends.

Major Responsibilities/Duties/Critical Tasks

• Manages the registered student organizations program (formation, re-registration, policy enforcement, orientation, programming advisement/consultation).
• Reviews, approves, and conducts consultations of student organization events and activities.
• Manages developmental and compliance education and training for students involved in organizations.
• Oversees communications for student organizations (newsletters, approval of postings, etc.).
• Implements Student Organization programming including but not limited to Swoopsation (org fair), new student orientation fair, homecoming involvement, student organization President’s council, etc.
• Conducts assessment of registered student organizations through administrative and student learning outcomes.
• Performs administrative tasks, assists with strategic planning, departmental assessment, and evaluation of programs.
• Assists the director in the management of student organization office annual budget(s) and the effective use of department resources.
• Develops marketing and conducts departmental outreach regarding programs and initiatives.
• Prepare regular reports detailing student organization programs as it relates to student retention and involvement.

DECISION MAKING REQUIREMENT:

• Position is responsible for making decisions that govern student organization activities as well as the departmental activities. These decisions impact on how the division of student success provides services and support to internal and external customers.

COMMUNICATION:

• Position will communicate to various stakeholders both written and orally in a variety of mediums.

SCOPE AND COMPLEXITY:

• Position will perform professional-level work dealing with data, students, and technology.
• Completes other duties as assigned.

Required Education/Experience

• Bachelor’s degree in student affairs or related Field.
• Three (3) years’ experience in the coordinating and development of student organization services or the equivalent experience.
• A combination of education and experience may be accepted.

Preferred Education/Experience

• Master’s degree.
• Five (5) years’ experience in related field.

Accompanying Knowledge, Skills, Abilities and Competencies

• Knowledge of transition and college student development theory.
• Understanding of student organization policies & procedures.
• Strategic expertise and creative leadership style.
• Utilize a variety of communication styles to achieve successful outcomes and negotiate agreements.
• Establish, nurture, and maintain productive relationships with internal and external audiences.
• Strong analytical and problem-solving skills to identify and resolve issues efficiently.
• Ability to manage multiple projects simultaneously, working both independently and as a team member.
• Excellent interpersonal skills with a demonstrated record of completing assignments.
• Outstanding organizational skills with the ability to plan, prioritize, and coordinate events and activities.
• Detail-oriented with the ability to manage multiple responsibilities effectively.
• Interact professionally with students, faculty, and university leadership.
• Demonstrated flexibility and initiative in a dynamic work environment.
• Ethical.
• Ability to maintain confidential information.

About The University of Texas at Tyler

The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.

Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.

Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.

With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.

For more information, please visit https://www.uttyler.edu/about/.

Why work for UT Tyler? Find out more: Why Work for UT Tyler?

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

For more information regarding benefits offered by UT Tyler, please visit https://www.uttyler.edu/offices/human-resources/employees/benefits.

EEO Statement

The University of Texas at Tyler is an Equal Employment Opportunity Employer.