What are the responsibilities and job description for the Administrative Assistant II position at The University of Texas at Tyler?
Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.
Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.
- Please do not upload documents to “Cover Letter” or “References”.
If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.
Job Summary
Provides advanced secretarial and clerical support to the department. Position provides administrative support for leadership.
Major Responsibilities/Duties/Critical Tasks
- Assemble related material for use by supervisors and answer routine inquiries. Interview callers, make and cancel appointments, and answer questions. Provide service for several offices.
- Maintain databases for several offices. Prepare correspondence, articles, reports, and specifications.
- Process purchase requisitions, payment vouchers, travel requests and reimbursements, and payroll processing. Keep complex clerical records and prepare reports from a variety of material.
- Monitor expenditures and income against the budgets, maintain accurate accounting records and facilitate monthly reconciliation of accounts.
- Perform other related duties as assigned.
Required Education/Experience
- High School Diploma or GED equivalent.
- Three (3) years of related work experience.
- May accept a combination of education and experience.
Preferred Education/Experience
- Bachelor's degree in field closely related to the specific endeavor of the department.
- One (1) or more years of clerical experience.
- Database experience.
Accompanying Knowledge, Skills, Abilities and Competencies
- Proficient with Microsoft Suite.
- Excellent customer service skills both in person and over the phone.
- Strong organizational skills.
- Understanding of operating standard office equipment.
- Strong ability to multi-task and work with many interruptions.
- Work with individuals who are facing personal and emotional challenges.
- Make appropriate referrals and connections to resources on campus.
- Capable of adapting to a changing environment.
- Ability to work independently and as part of a team.
- Ethical
- Ability to maintain confidential information.
About The University of Texas at Tyler
The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.
Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.
Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.
With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.
For more information, please visit https://www.uttyler.edu/about/.
Why work for UT Tyler? Find out more: Why Work for UT Tyler?
Additional Information
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
For more information regarding benefits offered by UT Tyler, please visit https://www.uttyler.edu/offices/human-resources/employees/benefits.
EEO Statement
The University of Texas at Tyler is an Equal Employment Opportunity Employer.
Salary : $37,021