What are the responsibilities and job description for the Administrative Assistant II position at The University of Texas at Tyler?
Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.
Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.
- Please do not upload documents to “Cover Letter” or “References”.
If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.
Job Summary
The Administrative Assistant II provides advanced administrative and clerical skills to support administrators, faculty and other professional staff members within the Department of Rehabilitation Sciences. The position exercises appreciable independent judgement in coordinating the details of the office.
Key Responsibilities
- Develop and streamline financial operational efficiencies by processing purchase requisitions, payment vouchers, travel requests and reimbursements.
- Monitor expenditures and revenue against budgets, ensure accurate accounting records and facilitate monthly reconciliation of accounts.
- Make travel arrangements and reservations and ensure that all travel policies and procedures are followed, and travel card purchases are kept current.
- Support department as needed including scheduling meetings, assisting and creating reports, and conducting research.
- Maintain office filing system and databases.
- Order, maintain and inventory annually supplies.
- Ensure that grant processing is accurate.
- Other duties as assigned.
Required Education/Experience
- High School Diploma or GED equivalent.
- Three (3) years of related work experience.
- May accept a combination of education and experience.
Preferred Education/Experience
- Associate or bachelor’s degree.
- Three (3) years of experience in business account reconciliation and budget control
- Demonstrated proficiency with MS Excel, Word and Outlook and experience in different accounting systems.
- Database knowledge.
Accompanying Knowledge, Skills, Abilities and Competencies
- Proficient with Microsoft Suite.
- Excellent customer service skills both in person and over the phone.
- Strong organizational skills.
- Understanding of operating standard office equipment.
- Strong ability to multi-task and work with many interruptions.
- Strong analytical, critical and problem-solving skills to identify and resolve issues efficiently.
- Excellent interpersonal skills with a demonstrated record of completing assignments.
- Ability to adapt to a hanging environment.
- Ethical.
- Ability to maintain confidential information.
About The University of Texas at Tyler
The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.
Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.
For more information, please visit https://www.uttyler.edu/about.
Why work for UT Tyler? Find out more: Why Work for UT Tyler?
Additional Information
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
For more information regarding benefits offered by UT Tyler, please visit https://www.uttyler.edu/offices/human-resources/employees/benefits.
EEO Statement
The University of Texas at Tyler is an Equal Employment Opportunity Employer.