Administrative Assistant III

Required Application Materials

A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.

Important Instructions:

When prompted to upload your “resume”, upload your combined documents as one file.

• Please do not upload documents to “Cover Letter” or “References”.

If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.

Job Summary

The Administrative Assistant III coordinates activities and provides administrative support for dynamic academic offices within the School of Medicine. The position exercises limited independent judgment in coordinating the details of the office. Requiring an understanding of complex processes, data, and operations of a department. This position creates and maintains associated documents and databases, arranges and coordinates meetings, special events. Provide updates on critical issues, events and detailed responses to requests for information. Reviews and update administrative procedures.

Major Responsibilities/Duties/Critical Tasks

• Manage calendar scheduling for the Chair’s office including appointments, meetings, and events.
• Coordinate travel arrangements and reimbursements.
• Perform monthly financial reconciliation for multiple accounts.
• Monitor endowment funds and report monthly balances.
• Process purchase requisitions for office supplies, computer equipment, software, promotional items, memberships, and catering.
• Organize and prepare annual budget documentation.
• Respond to voice mail messages in a timely manner.
• Submit maintenance work orders and IT Security Request forms as needed.
• Maintain department computers and printers.
• Perform other duties as assigned.

Required Education/Experience

• High School Diploma or GED equivalent.
• Five (5) years of related work experience.
• May accept a combination of education and experience.

Preferred Education/Experience

• One (1) or more years of clerical experience.
• Experience in purchasing, travel coordination, and account management preferred.
• Database experience.

Accompanying Knowledge, Skills, Abilities and Competencies

• Proficient with Microsoft Suite.
• Excellent customer service skills both in person and over the phone.
• Strong organizational skills.
• Understanding of operating standard office equipment.
• Consistently portray excellent interpersonal and communication skills.
• Demonstrated professional demeanor and appearance.
• Strong ability to multi-task and work with many interruptions.
• Ability to adapt to a changing environment.
• Ethical.
• Ability to maintain confidential information.

About The University of Texas at Tyler and UT Tyler Health Science Center

The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.

Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.

Providing exceptional patient care, comprehensive education and innovative research, The University of Texas at Tyler Health Science Center and UT Health East Texas combine to serve as the university medical center for Northeast Texas and beyond.

For more information, please visit https://www.uttyler.edu/about.

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

For more information regarding benefits offered by UT Tyler, please visit https://www.uttyler.edu/offices/human-resources/employees/benefits.

Clinical Position Requirements

Clinical positions may be required to complete a pre-employment health screening, following a contingent job offer, to determine whether they possess the physical capabilities needed to safely fulfill the specific demands of the position. Additionally, clinical positions require compliance with the University’s Vaccine Preventable Disease Policy.

EEO Statement

The University of Texas at Tyler is an Equal Employment Opportunity Employer.