What are the responsibilities and job description for the Vendor Management Analyst II position at The University of Texas at Arlington?
Purpose of Position
The Vendor Management Analyst II independently manages complex vendor contracts and renewal activities for the Office of Information Technology (OIT), ensuring timely execution, compliance, and alignment with organizational and financial objectives. This role leads renewal planning efforts, facilitates cross-functional stakeholder engagement, and identifies risks, cost impacts, and optimization opportunities across assigned contracts. The Vendor Management Analyst II serves as a key contributor in procurement and sourcing activities, coordinating with procurement partners and business stakeholders on RFI, RFQ, and RFP processes to support effective vendor selection and contract outcomes. This role also drives vendor performance management efforts, including Service Level Agreement (SLA) oversight, performance evaluation, and reporting, while supporting continuous improvement across the vendor portfolio. Through proactive communication and analytical insight, the Vendor Management Analyst II influences decision-making and ensures successful execution of vendor lifecycle activities.
Essential Functions
Contract Management:
Position is benefit eligible: Yes
We are proud to offer a comprehensive benefits package to our employees at the University.
https://www.uta.edu/hr/employee-benefits
The Vendor Management Analyst II independently manages complex vendor contracts and renewal activities for the Office of Information Technology (OIT), ensuring timely execution, compliance, and alignment with organizational and financial objectives. This role leads renewal planning efforts, facilitates cross-functional stakeholder engagement, and identifies risks, cost impacts, and optimization opportunities across assigned contracts. The Vendor Management Analyst II serves as a key contributor in procurement and sourcing activities, coordinating with procurement partners and business stakeholders on RFI, RFQ, and RFP processes to support effective vendor selection and contract outcomes. This role also drives vendor performance management efforts, including Service Level Agreement (SLA) oversight, performance evaluation, and reporting, while supporting continuous improvement across the vendor portfolio. Through proactive communication and analytical insight, the Vendor Management Analyst II influences decision-making and ensures successful execution of vendor lifecycle activities.
Essential Functions
Contract Management:
- Independently manages complex and high-value contract renewals for OIT, ensuring alignment with business needs, budget constraints, and procurement requirements.
- Leads renewal planning discussions with stakeholders, identifying risks, contract changes, and opportunities for cost optimization and improved service delivery.
- Reviews and interprets contract terms and Service Level Agreements (SLAs), providing recommendations to address risks, gaps, or performance concerns.
- Monitors contract milestones, renewal timelines, and compliance requirements, ensuring proactive management of vendor lifecycle activities.
- Coordinates and facilitates procurement activities for assigned contracts, including participation in RFI, RFQ, and RFP processes in partnership with procurement and business stakeholders.
- Supports sourcing efforts by gathering requirements, contributing to evaluation processes, and ensuring vendor responses align with organizational needs.
- Prepares and submits Senior Leadership Team (SLT) approved purchasing requests, ensuring compliance with institutional policies and procurement standards.
- Serves as a key liaison between stakeholders, procurement, and vendors to support efficient and effective acquisition processes.
- Leads vendor performance monitoring activities for assigned contracts, ensuring adherence to Service Level Agreements (SLAs) and service delivery expectations.
- Develops and maintains performance tracking tools, including scorecards and reporting metrics, to support accountability and improve vendor outcomes.
- Facilitates Project 360 review meetings with vendors and stakeholders, driving discussions on performance, risks, and improvement actions.
- Leads contract-related budget discussions with stakeholders, providing insights into renewal costs, financial impacts, and funding alignment across cost centers. Supports forecasting and budget planning activities by analyzing contract spend and identifying opportunities for cost optimization. Performs other duties as assigned.
- Bachelor’s degree in Business Administration, Finance, Supply Chain, Information Systems, or a related field, three (3) years of experience in vendor management, procurement, contract administration, finance, or a related field which included basic understanding of procurement processes (RFI, RFQ, RFP) and contract lifecycle management, or five (5) years of any combination of education, experience, and training.
- Experience leading contract renewals or vendor management activities in a higher education or public sector environment.
- Familiarity with vendor performance management practices, including SLA review, risk identification, and scorecard development.
- Experience coordinating procurement efforts such as RFI, RFQ, or RFP processes.
- Exposure to project coordination or project management concepts (e.g., tracking timelines, managing deliverables, stakeholder communication).
- Knowledge of state procurement guidelines (e.g., Department of Information Resources, cooperative purchasing programs).
- Ability to apply logical thinking to solve problems or accomplish tasks.
- Knowledge of automated systems including computers and software packages.
- Ability to handle complaints, settle disputes, and resolve grievances or conflicts while negotiating with stakeholders.
- Strong written comprehension, active listening, effective communication and ability to understand information and ideas.
- Competency in Microsoft Office programs (Word, Excel and PowerPoint).
- Monday through Friday; 8:00am through 5:00pm
- Hybrid work environment (remote & in-office)
Position is benefit eligible: Yes
We are proud to offer a comprehensive benefits package to our employees at the University.
https://www.uta.edu/hr/employee-benefits