Financial Business Operations Manager

Job Summary

The Business Operations Manager partners with the Dean and College Business Officer ( CBO ). Works closely with the departments to support financial planning and resource allocation. Provide leadership and assist the College with financial matters related to areas of accounting, budgets, grant and contract administration, endowments, scholarships, financial reporting and business operations. Review and approve all departments’ financial documents and transactions. Support the review of eForms and transactional submissions. Provides administrative guidance, daily financial oversight and tracking to all COLA departmental administrative staff. Supervise accountant and administrative financial staff.

Minimum Qualifications

• Bachelor’s degree in accounting, business, finance or related field.
• Four (4) years of experience managing budgets and fiscal affairs for a university or non-profit organization or eight (8) years of an equivalent combination of education and experience in a similar role.
  
  

Preferred Qualifications

• Advanced knowledge of accounting procedures, fund accounting, internal controls, Human resources, budget preparation and budget administration.
• Advanced knowledge of Peoplesoft.
  
  

Essential Duties And Responsibilities

Performs one or more of the following duties:

• Human Resources – Oversee and coordinate all functions related to the hiring of staff and faculty.
• Grant and Contract Administration – Assist the faculty and departments with grant and contract administration.
• Review and approve pre-award and post-award financial transactions including budget set-up, budget transfers, personnel assignments, grant invoices and grant close out.
• Scholarships – Serve as the administrator for the business unit’s scholarship program.
• Train reviewers and coordinate offers with scholarship chairs.
• Oversee scholarship distributions and tuition award distribution forms and reports.
• Financial Reporting – Prepare special financial reports as requested for accreditation, the Dean, department chairs, faculty, staff and University administrators.
• Office Management – Oversees, evaluates and updates the business unit’s operating policies and procedures to promote efficient functioning of the department.
  
  

Accounting Functions:

• Reconcile the monthly Statement of Accounts; review the business unit’s expenditures, budget transfers, interdepartmental transfers and accounting corrections.
• Manage and train the accounting and administrative staff; monitor workflow, review and evaluate financial and accounting procedures; oversee timekeeping transactions.
• Design and manage an effective and efficient system of internal controls and produce reliable and accurate financial information which comply with university regulations, policies and procedures.
  
  

Budget Functions:

• Assist departments in the business unit with the annual budget preparation, implementation, monitoring and analysis.
• Prepare monthly itemized reports for programs as requested.
• Track all budget changes, transfers and corrections; enter and reconcile all budget entries in Hyperion.
• Prepare budget variance reports for the business units; coordinate budget transfer requests for the business unit and the Budget Office as needed.