What are the responsibilities and job description for the Coordinator I, Accounting position at The University of Texas at Arlington?
Job Summary
The Coordinator I, Accounting, provides advanced accounting, reporting, coordination, and professional administration for the Center for Environmental Excellence program and Division of Extension and Extended Campus.
Minimum Qualifications
The Coordinator I, Accounting, provides advanced accounting, reporting, coordination, and professional administration for the Center for Environmental Excellence program and Division of Extension and Extended Campus.
Minimum Qualifications
- Bachelor’s Degree, or equivalent accounting/finance course credit hours.
- Four (4) years of related administrative experience in office management, grants, and contracts management, or other related within higher education field.
- An equivalent combination of relevant education and experience may be substituted as appropriate.
- Basic IT knowledge, such as desktop installation and printer setup.
- Bachelor’s degree with three (3) years of experience with accounting and finance software systems and Microsoft Office applications.
- Three (3) years of experience in reviewing and billing contracts.
- Experience in preparing financial reports and maintaining budgets.
- Experience with the procurement and delivery of goods and services.
- Coordinates billing and supporting documents for Program Support grant accounts. Reviews and analyzes Billing for water supply and Water Development board grant accounts.
- Processes and reconciles accounts payable and secures the procurement and delivery of goods and services related to the CEE grants and contracts.
- Administers travel authorizations, process travel based on approved GSA rate and non-travel expense reimbursements in UTShare, and enters expenses in Student Manager/Modern Campus.
- Coordinates the billing process and creates customized, detailed reports to track and analyze accounts receivable in various local and grant accounts, applies payments and reconciles outstanding balances and initiates corrective action for any discrepancies.
- Maintains and analyzes detailed budgets for local, state, and grant accounts and provides management with required financial information and reports.
- Develops customized salary reports as supporting documentation needed for billing monthly grant accounts.
- Provides tech support to Staff: RingCentral administrator, troubleshooting, printer installation, onboarding new employees: (requesting new laptops, assisting with login information, and needed connections), and off-boarding resigned employees: (receiving assigned laptops, creating shipping label, boxing and shipping laptops to/from Austin DED office and Arlington Office).
- Provides requested research from the CEE Director and Manager for Finance and Administration, including Expense transfer requests, detailed M&O expenses, Salary assignments, Amendments, and more as needed.
- Provides training support to newly hired admin staff with in-office duties/responsibilities.
- Coordinates office maintenance service support: issues keys, opens service requests for after-hours access, and building maintenance requests (electrical, plumbing, etc.).
- Performs Other Duties as assigned