What are the responsibilities and job description for the Conference and Events Coordinator II position at The University of Texas at Arlington?
Job Summary
The Conference and Events Coordinator II for Extension and Extended Campus will provide professional and administrative coordination for assigned ongoing special projects in the Conference and Event Management ( CEM ) program. Creates and manages in person and hybrid events strategically using appropriate and various platforms and Cvent registration software. Maintains effective relationships and frequent and clear communication with management, vendors, sponsors, advisory board members and other stakeholders to ensure the achievement of CEM goals and objectives. Assists in the successful execution of all event details and timelines.
Minimum Qualifications
The Conference and Events Coordinator II for Extension and Extended Campus will provide professional and administrative coordination for assigned ongoing special projects in the Conference and Event Management ( CEM ) program. Creates and manages in person and hybrid events strategically using appropriate and various platforms and Cvent registration software. Maintains effective relationships and frequent and clear communication with management, vendors, sponsors, advisory board members and other stakeholders to ensure the achievement of CEM goals and objectives. Assists in the successful execution of all event details and timelines.
Minimum Qualifications
- Bachelor’s degree in a related field.
- Two years (2) years of program coordination or project management or the equivalent experience or an equivalent mix of education and relevant experience in similar role.
- Four (4) years of experience in higher education.
- Three (3) years proficiency in event management software such as Cvent and or Modern Campus registration system.
- Proficiency with Office, Google Docs, and Adobe Creative Suite products.
- Develop and oversee the planning, implementation, and tracking of in person and hybrid events from inception to completion.
- This includes collaborating with staff and clients throughout the event’s design to ensure a seamless experience.
- Act as the producer for live events and advisory board calls using communication tools such as Microsoft Teams, Zoom, and Cvent Attendee Hub.
- Ensure all event content is published to university standards and meets accessibility requirements.
- Update and maintain event-related data in Cvent and Modern Campus systems.
- Monitor event websites daily to ensure accuracy and recommend necessary updates.
- Collaborate with leadership and marketing to develop communications that align with brand guidelines and effectively communicate the organization’s message and values.
- Assist with marketing coordination for event promotion, including social media.
- Produce reports, tools, processes, and resources as requested to ensure successful event implementation and management.
- Develop and manage CEM contact lists and associated accounts.
- Assist with the management of CEM daily administrative support.
- Provide support to other division events as necessary or assigned.