What are the responsibilities and job description for the Fiscal Affairs Manager position at The University of Georgia?
Posting Details
Posting Details
Posting Number S14046P Working Title Fiscal Affairs Manager Department Public Health-Business Office About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About The College/Unit/Department
https://publichealth.uga.edu/
College/Unit/Department website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday-Friday 8:00-5:00 with occasional evening or weekend, if necessary.
Advertised Salary Commensurate with experience Posting Date 08/22/2025 Open until filled Yes Closing Date Proposed Starting Date 09/14/2025 Special Instructions to Applicants
Cover letter, resume and the contact information for three references are required.
Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title Fiscal Affairs Manager FLSA Exempt FTE 1.0 Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Summary
Preferred Qualifications Position Summary
This position will serve as a business management lead within the College of Public Health with responsibility for the supervision of the College’s business managers as well as primary responsibility for the business management activities of an assigned unit(s) within the College.
Knowledge, Skills, Abilities And/or Competencies
Sitting or standing for long periods of time.
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Fiscal and Administrative Operations Management
Provide direct supervision, guidance, and support to the College’s team of business managers including:
Daily Supervision
Departmental Business Management
Serve as the primary business manager for an assigned unit(s) within the College of Public Health including:
Budget & Finance
Other Duties Assigned
Perform other duties as assigned by the Director and Assistant Director of Finance and Administration, including but not limited to:
Policy and Procedure Support
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Joseph Weatherford Recruitment Contact Email Joseph.Weatherford@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Posting Details
Posting Number S14046P Working Title Fiscal Affairs Manager Department Public Health-Business Office About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About The College/Unit/Department
https://publichealth.uga.edu/
College/Unit/Department website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday-Friday 8:00-5:00 with occasional evening or weekend, if necessary.
Advertised Salary Commensurate with experience Posting Date 08/22/2025 Open until filled Yes Closing Date Proposed Starting Date 09/14/2025 Special Instructions to Applicants
Cover letter, resume and the contact information for three references are required.
Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title Fiscal Affairs Manager FLSA Exempt FTE 1.0 Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Summary
Preferred Qualifications Position Summary
This position will serve as a business management lead within the College of Public Health with responsibility for the supervision of the College’s business managers as well as primary responsibility for the business management activities of an assigned unit(s) within the College.
Knowledge, Skills, Abilities And/or Competencies
- Thorough knowledge of financial and administrative principles and practices pertaining to the college.
- Experience developing management and supervisory principles and practices.
- Extensive knowledge of university budget and accounting rules, policies and procedures.
- Ability to develop and participate in strategic planning.
- Strong leadership and communication skills.
Sitting or standing for long periods of time.
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Fiscal and Administrative Operations Management
Provide direct supervision, guidance, and support to the College’s team of business managers including:
Daily Supervision
- Managing and approving time and attendance
- Ensuring adequate coverage of responsibilities during absences
- Assigning and prioritizing work
- Monitor business manager workflows and ensure timely completion of tasks
- Manage business manager assignments and ensure completion within assigned deadlines
- Providing planned and ad-hoc training on business processes and tasks
- Mentoring business managers by providing input and guidance related to their work
Departmental Business Management
Serve as the primary business manager for an assigned unit(s) within the College of Public Health including:
Budget & Finance
- Work with the College Financial Director on the annual budget proposal and any changes needed.
- Manage the day-to-day business functions of the department to include initiating budget transfers, approving journal and payment requests, reviewing and approving purchase requisitions, and requesting necessary chart fields and access from the College’s Financial Director.
- Reconcile monthly accounts to ensure that expenditures are in compliance with stated policy and guidelines and correctly entered.
- Perform corrective actions on inconsistencies.
- Prepare monthly account summary reports for faculty.
- Prepare monthly account reconciliations for Financial Director’s review.
- Assist the Department Head in departmental personnel matters to include job postings, performance evaluations, and salary compensation in collaboration with the HR Director and the College Financial Director, maintaining a high level of confidentiality necessary.
- Work and coordinate with HR Director on new hires (staff, students, graduate students) and faculty appointment paperwork.
- Work with Payroll Manager to ensure that payroll is accurate for all departmental employees and funding is correct.
- Prepares promotion and tenure dossiers and coordinates post-tenure reviews.
- Routine correspondence, calls, and e-mails.
- Draft and proofread letters and other written materials related to financial matters.
- Participate in managerial meetings as requested, providing advice based on financial and UGA policy and procedural knowledge.
- Serve as liaison and point of contact for the department with deans, department heads, and other internal UGA contacts in the UGA Business and Finance office, Contracts and Grants, Global Engagement, Sponsored Programs, Human Resources, Campus Reservations, UGA Printing, Central Duplicating, Campus Mail, Parking Services, Facility Management Division, Office of International Education, Procurement, outside vendors, and business and other state, national, and international colleges and universities.
Other Duties Assigned
Perform other duties as assigned by the Director and Assistant Director of Finance and Administration, including but not limited to:
Policy and Procedure Support
- Assisting with the development/update and implementation of financial and administrative policies and procedures
- Research and interpret policies and provide summary reviews and recommended actions.
- Build resources and tools as needed to assist the College in executing procedures and adhering to policy.
- Lead and actively contribute to improvement efforts related to College business practices.
- Develop methods to encourage business managers and administrative staff to identify and pursue improvement opportunities.
- Serve as the reporting liaison for the College
- Build and maintain a routine reporting process for business managers to relay financial information to stakeholders.
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Joseph Weatherford Recruitment Contact Email Joseph.Weatherford@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume/CV
- Cover Letter
- List of References with Contact Information