What are the responsibilities and job description for the Administrative Assistant position at The University of Georgia?
Posting Details
Posting Details
Posting Number S14911P Working Title Administrative Assistant Department DAR-Career Center About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About The College/Unit/Department
Division of Development and Alumni Relations
The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities.
Career Center
The University of Georgia Career Center is the provider of centralized career services to undergraduate, graduate students, and alumni at The University of Georgia. Career Center staff work collaboratively with faculty and staff of all departments to enhance the career success of University of Georgia students/alumni. Several of the “nuts & bolts” services the UGA Career Center provides to its students include career counseling, job search training, and opportunities to connect with employers.
The Career Center also serves as a corporate gateway to the University by helping employers meet key faculty/staff, understand culture and curriculum, and successfully recruit UGA students and alumni. A broad group of corporate, government, and nonprofit employers recruit at The University of Georgia, and the Career Center facilitates this process through career fairs, on-campus interviews, and a variety of recruiting and educational programs and events.
College/Unit/Department website https://give.uga.edu/ and https://dar.uga.edu/ and www.career.uga.edu Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
8:00am–5:00pm
Advertised Salary $40,560 Posting Date 03/24/2026 Open until filled Yes Closing Date Proposed Starting Date 05/01/2026 Special Instructions to Applicants
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.
Position Information
Classification Title Department Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent
Preferred Qualifications
The purpose of this position is to provide excellent customer service to all Career Center guests – students, faculty, employers, and alumni. This position assists the area supervisor with the supervision of multiple front desk student assistants and guides the daily operations of the reception area.
The Administrative Assistant serves as the Career Center front-line representation, providing both direct service (scheduling appointments, directing traffic, assisting staff) and general information. The position also serves as the first point of contact between students, alumni, employers, faculty, and staff seeking career services or general information. In addition to the front desk responsibilities, this position assists with the preparation of check requests, deposits, and assists with student assistant payroll processing.
Knowledge, Skills, Abilities And/or Competencies
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Front Desk & Visitor Services
Administrative & Communications Support
Office Operations & Student Assistant Support
Financial Processing & Facility Coordination
Additional Duties And Responsibilities
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Development & Alumni Relations’ Office of Talent Management Recruitment Contact Email dartalent@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Posting Number S14911P Working Title Administrative Assistant Department DAR-Career Center About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About The College/Unit/Department
Division of Development and Alumni Relations
The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities.
Career Center
The University of Georgia Career Center is the provider of centralized career services to undergraduate, graduate students, and alumni at The University of Georgia. Career Center staff work collaboratively with faculty and staff of all departments to enhance the career success of University of Georgia students/alumni. Several of the “nuts & bolts” services the UGA Career Center provides to its students include career counseling, job search training, and opportunities to connect with employers.
The Career Center also serves as a corporate gateway to the University by helping employers meet key faculty/staff, understand culture and curriculum, and successfully recruit UGA students and alumni. A broad group of corporate, government, and nonprofit employers recruit at The University of Georgia, and the Career Center facilitates this process through career fairs, on-campus interviews, and a variety of recruiting and educational programs and events.
College/Unit/Department website https://give.uga.edu/ and https://dar.uga.edu/ and www.career.uga.edu Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
8:00am–5:00pm
Advertised Salary $40,560 Posting Date 03/24/2026 Open until filled Yes Closing Date Proposed Starting Date 05/01/2026 Special Instructions to Applicants
- This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.
- This position requires periodic schedule flexibility to support meetings and events, which may occur two to five times per month or more. On such occasions, the work schedule may begin as early as 7:30 a.m. Work hours may be adjusted as operational needs permit and with supervisor approval.
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.
Position Information
Classification Title Department Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent
Preferred Qualifications
- Working knowledge of UGA policies and procedures and/ or UGA Foundation policies and procedures a plus.
- Experience in higher education.
- Experience in an office/or work setting managing multiple phone lines and calendars is a plus.
- Previous customer service experience.
The purpose of this position is to provide excellent customer service to all Career Center guests – students, faculty, employers, and alumni. This position assists the area supervisor with the supervision of multiple front desk student assistants and guides the daily operations of the reception area.
The Administrative Assistant serves as the Career Center front-line representation, providing both direct service (scheduling appointments, directing traffic, assisting staff) and general information. The position also serves as the first point of contact between students, alumni, employers, faculty, and staff seeking career services or general information. In addition to the front desk responsibilities, this position assists with the preparation of check requests, deposits, and assists with student assistant payroll processing.
Knowledge, Skills, Abilities And/or Competencies
- Professional experience in an office setting.
- Excellent oral and written communication skills and the ability to deal effectively and professionally with a variety of people at all levels of management within and external to the business environment.
- Excellent organizational abilities and be able to work effectively in a fast-paced environment.
- Ability to prioritize.
- Ability to provide solutions.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Proficiency in planning, organizing, and prioritizing multiple tasks.
- Extensive skills in project management, scheduling, research, electronic record keeping, and event planning.
- Collaboration skills.
- Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
- Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting is expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.
- Work in a standard office environment
- Work evenings and weekends as necessary
- Sit and work at a computer workstation for extended periods of time
- Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
- Communicate effectively in writing, speaking, and listening
- Organize and establish priorities; remember details; multitask
- Lift and/or move up to 30 pounds
- Walk, stand, stoop, lift, kneel, climb
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Front Desk & Visitor Services
- Open the Career Center each morning at 8:00 am and close the Career Center each day at 5:00 pm.
- In a timely and welcoming manner, greet, direct, and oversee all visitor traffic while providing exceptional customer service to students, employees, staff, and other visitors of the Career Center. Representation is provided in person, by phone, and through electronic platforms.
Administrative & Communications Support
- Schedule student appointments and assist staff members with calendar maintenance.
- Handle Career Center email by forwarding emails to the necessary employees and answering emails when needed.
- Responsible for routine follow-up from Career Fairs for employer payments.
Office Operations & Student Assistant Support
- Assist the area supervisor with hiring, coaching, and supervising multiple student assistants.
- Support the office by conducting regular inventory and placing orders for office supplies and other needs in UGAmart.
- Assist Career Center staff as needed with messages, copies, and printing.
- Update and maintain the front desk operations desk manual.
- Responsible for departmental mail distribution.
Financial Processing & Facility Coordination
- Process deposits and forward copies of deposit information to appropriate people and enter payments into the appropriate tracking systems.
- Assist with facility management, submit work orders, and direct UGA Facilities Management Division employees when they are on-site to perform work.
Additional Duties And Responsibilities
- Other duties as assigned to include, but are not limited to, running errands when necessary, potential assistance with Career Fairs, and other special projects or programs managed by the Career Center.
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Development & Alumni Relations’ Office of Talent Management Recruitment Contact Email dartalent@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this job opportunity in the Division of Development and Alumni Relations (DAR)?
- Chronicle of Higher Education
- DAR Careers Page
- Handshake
- Insight Into Academia
- Inside Higher Ed
- UGAJobs (UGA's job board)
- Other (Please provide name of source)
Required Documents
- Resume/CV
- Cover Letter
Salary : $40,560