What are the responsibilities and job description for the Fiscal Affairs Professional position at Inside Higher Ed?
Posting Number:
S14961P
Working Title:
Fiscal Affairs Professional
Department:
VPI-Service Learning
About The University Of Georgia:
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
Posting Type:
External
Retirement Plan:
TRS or ORP
Employment Type:
Employee
Benefits Eligibility:
Benefits Eligible
Full/Part Time:
Full Time
Additional Schedule Information:
8 -5 pm M-F
Advertised Salary:
Commensurate with experience
Posting Date:
04/03/2026
Open Until Filled:
Yes
Proposed Starting Date:
05/11/2026
Location of Vacancy:
Athens Area
EEO Policy Statement:
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement:
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.
Classification Title:
Business Services Pro II
FLSA:
Exempt
FTE:
1.00
Minimum Qualifications:
Bachelor’s degree in a related field or equivalent and 2 years of professional experience
Position Summary:
The Fiscal Affairs Professional serves as the primary financial and administrative lead for the Office of Service-Learning (OSL). Reporting to the Director, this role manages all fiscal, payroll, and administrative operations while providing strategic budget development and forecasting. The individual in this position is responsible for implementing financial procedures, overseeing human resources support, managing external grant funds, and coordinating facilities. The Fiscal Affairs Professional collaborates closely with both the Office of Instruction and Public Service and Outreach as the OSL is a jointly supported unit. This role requires a high degree of autonomy and independent judgment, serving as a resource for all OSL faculty and staff.
Knowledge, Skills, Abilities And/or Competencies:
No
Is this a Position of Trust?:
Yes
Does this position have operation, access, or control of financial resources?:
Yes
Does this position require a P-Card? :
Yes
Is having a P-Card an essential function of this position? :
Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?:
No
Does This Position Have Security Access (e.g., Public Safety, IT Security, Personnel Records, Patient Records, Or Access To Chemicals And Medications):
Yes
Credit And P-Card Policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy:
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities:
Financial Management:
60
Administrative And Operational Functions
20
Duties/Responsibilities:
Human Resource Management
10
Duties/Responsibilities:
Grant Financial Management
5
Other
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name:
Shannon Brooks
Recruitment Contact Email:
shannon.brooks@uga.edu
S14961P
Working Title:
Fiscal Affairs Professional
Department:
VPI-Service Learning
About The University Of Georgia:
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
Posting Type:
External
Retirement Plan:
TRS or ORP
Employment Type:
Employee
Benefits Eligibility:
Benefits Eligible
Full/Part Time:
Full Time
Additional Schedule Information:
8 -5 pm M-F
Advertised Salary:
Commensurate with experience
Posting Date:
04/03/2026
Open Until Filled:
Yes
Proposed Starting Date:
05/11/2026
Location of Vacancy:
Athens Area
EEO Policy Statement:
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement:
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.
Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.
Classification Title:
Business Services Pro II
FLSA:
Exempt
FTE:
1.00
Minimum Qualifications:
Bachelor’s degree in a related field or equivalent and 2 years of professional experience
Position Summary:
The Fiscal Affairs Professional serves as the primary financial and administrative lead for the Office of Service-Learning (OSL). Reporting to the Director, this role manages all fiscal, payroll, and administrative operations while providing strategic budget development and forecasting. The individual in this position is responsible for implementing financial procedures, overseeing human resources support, managing external grant funds, and coordinating facilities. The Fiscal Affairs Professional collaborates closely with both the Office of Instruction and Public Service and Outreach as the OSL is a jointly supported unit. This role requires a high degree of autonomy and independent judgment, serving as a resource for all OSL faculty and staff.
Knowledge, Skills, Abilities And/or Competencies:
- Excellent verbal and written communication skills
- Knowledge of UGA’s financial, budgeting and payroll practices, policies and procedures
- Knowledge of Foundation, Sponsored Project Administration, and UGA Human Resources policies and procedures preferred
- Experience with UGA Financial and HR Systems
- Ability to interpret complex data, process information and report critical fiscal matters to Director
- Ability to work independently and manage multiple projects simultaneously with high attention to detail
- Ability to maintain the confidentiality of sensitive information
- Strong understanding of accounting practices
- Consistency in attendance and punctuality, as they are essential to the successful performance of this position
- Proven responsiveness to urgent requests and the ability to meet strict deadlines
- Normal working conditions for an office environment including extended periods of time sitting or standing at computer
- Moving around the University of Georgia campus to attend in-person meetings.
- Lifting and carrying office supplies
No
Is this a Position of Trust?:
Yes
Does this position have operation, access, or control of financial resources?:
Yes
Does this position require a P-Card? :
Yes
Is having a P-Card an essential function of this position? :
Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?:
No
Does This Position Have Security Access (e.g., Public Safety, IT Security, Personnel Records, Patient Records, Or Access To Chemicals And Medications):
Yes
Credit And P-Card Policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy:
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities:
Financial Management:
- Collaborate with the Director to create, project, and track annual fiscal year budgets.
- Oversee the annual Budget Planning and Salary Setting process.
- Manage all financial operations, reporting, account reconciliations, and a variety of fund sources for the office.
- Process travel reimbursement, payment requests, and other University business transactions in accordance with University policies and deadlines.
- Serve as the Departmental Purchasing Card (PCard) holder and manage related transactions.
- Ensure compliance with all UGA policies, procedures, and fiscal year deadlines.
- Develop, document, and oversee internal procedures for funding requests, purchasing, and travel requests to ensure consistent, compliant processing.
- Coordinate with the Director and CBOs in the Office of Instruction and Public Service and Outreach regarding fiscal deadlines, unit requests, and training.
- Maintain all documentation for audit purposes according to UGA’s records retention schedule.
60
Administrative And Operational Functions
- Stay current on UGA policies and procedures to ensure office-wide compliance.
- Serve as the departmental financial representative, donor relations coordinator, telephone representative, and front-line point of contact for the office.
- Manage office email account, listservs, and meeting room calendars.
- Oversee office supplies and resources to ensure consistency of daily operations.
- Coordinate events and meetings hosted by the office, managing all logistics.
- Track donations and provide administrative support for donor stewardship.
- Develop and refine office policies and procedures to improve administrative efficiency.
- Serve as the facilities manager, coordinating office space and maintenance needs.
- Maintain digital and paper archives in accordance with UGA’s records retention schedule.
20
Duties/Responsibilities:
Human Resource Management
- Serve as the departmental HR representative.
- Coordinate HR processes, including but not limited to position management, hiring, timecard accuracy, payroll approval, and employee onboarding and exiting.
- Keep the Director updated on UGA HR news and changes to policies and processes.
- Train staff and student workers on relevant policies and ensure office-wide compliance with annual training requirements.
10
Duties/Responsibilities:
Grant Financial Management
- Coordinate with Sponsored Projects Administration (SPA) to support the pre-award activities and oversee the financial management and ongoing monitoring of grants.
- Manage fiscal reporting requirements as mandated by external funding agencies.
- Support budget development for grant submissions in collaboration with SPA and project investigators.
5
Other
- Assist the Director in preparing annual reports and developing strategic planning and program documentation.
- Serve on university committees and represent the office as needed.
- Support special events, one-time initiatives, and other duties as assigned.
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name:
Shannon Brooks
Recruitment Contact Email:
shannon.brooks@uga.edu