What are the responsibilities and job description for the Academic Program Administrator position at The University of Georgia?
Posting Details
Posting Details
Posting Number S14395P Working Title Academic Program Administrator Department Franklin-Psychology About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About The College/Unit/Department
Franklin College of Arts and Sciences is the heart of the University of Georgia’s learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40 units.
College/Unit/Department website https://www.psychology.uga.edu/ Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
M-F, 8am-5pm
Advertised Salary Commensurate with experience Posting Date 11/17/2025 Open until filled Yes Closing Date Proposed Starting Date 12/08/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title Academic Program Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent and 2 years of related experience
Preferred Summary
Preferred Qualifications Position Summary
The Undergraduate Program Administrator will provide administrative support to the undergraduate program, the department’s communication efforts and the Psychology faculty. Responsibilities include, but are not limited to, entering the teaching schedule for each semester; managing departmental records, spreadsheets and databases related to the undergraduate program; maintaining a working knowledge of UGA’s campus resources, information systems, and university, college, and departmental policies and procedures; and maintaining and updating information on the department’s website. Working with the department head and the associate department head, the undergraduate administrator will manage multiple priorities and projects and demonstrate creativity, flexibility, self-motivation, and strong problem solving, analysis and communication skills. Incumbent will demonstrate the ability to think creatively, analytically, and strategically and have verified leadership skills to work independently and as part of a team. This position will provide administrative support to the undergraduate program and the Psychology faculty using various programs in the Microsoft Office suite.
Knowledge, Skills, Abilities And/or Competencies
Sit at a computer for hours at a time. Lift 25 lbs.
Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Undergraduate and Graduate Program Administration
Undergraduate Recruitment and Retention
General Departmental Support
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Stephanie Helmig Recruitment Contact Email Stephanie.Helmig@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Posting Details
Posting Number S14395P Working Title Academic Program Administrator Department Franklin-Psychology About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About The College/Unit/Department
Franklin College of Arts and Sciences is the heart of the University of Georgia’s learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40 units.
College/Unit/Department website https://www.psychology.uga.edu/ Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
M-F, 8am-5pm
Advertised Salary Commensurate with experience Posting Date 11/17/2025 Open until filled Yes Closing Date Proposed Starting Date 12/08/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title Academic Program Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent and 2 years of related experience
Preferred Summary
Preferred Qualifications Position Summary
The Undergraduate Program Administrator will provide administrative support to the undergraduate program, the department’s communication efforts and the Psychology faculty. Responsibilities include, but are not limited to, entering the teaching schedule for each semester; managing departmental records, spreadsheets and databases related to the undergraduate program; maintaining a working knowledge of UGA’s campus resources, information systems, and university, college, and departmental policies and procedures; and maintaining and updating information on the department’s website. Working with the department head and the associate department head, the undergraduate administrator will manage multiple priorities and projects and demonstrate creativity, flexibility, self-motivation, and strong problem solving, analysis and communication skills. Incumbent will demonstrate the ability to think creatively, analytically, and strategically and have verified leadership skills to work independently and as part of a team. This position will provide administrative support to the undergraduate program and the Psychology faculty using various programs in the Microsoft Office suite.
Knowledge, Skills, Abilities And/or Competencies
- Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
- Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment
- Demonstrated ability in both written and verbal communication skills
- Software experience and expertise in:
- MS Office Suite
- Adobe
Sit at a computer for hours at a time. Lift 25 lbs.
Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Undergraduate and Graduate Program Administration
- Assists Associate Head with creating course schedules, revises course schedules on a regular basis and distributes schedules and teaching assignments to department.
- Serves as the CAPA (Course Approval Process Automation) contact person for the Psychology department, in order to complete and submit course proposals online.
- Enter the teaching schedule for the fall, spring, maymester and summer semesters using IMS, OASIS and Banner systems.
- Manage departmental records, spreadsheets and databases related to the undergraduate program
- Act as a resource for faculty in the department.
- Manage textbook orders for Department classes
- Coordinate classroom assignments
- Clear students to register for courses based on a specific set of pre-established criteria
- Process section change forms and transfer credit summaries
- Process and maintain files on grade change and withdrawal forms.
- Monitor the student evaluation process at the end of each semester per the department guidelines.
- Enrolls graduate students as Instructor of Record as needed.
Undergraduate Recruitment and Retention
- Maintain knowledge of the University of Georgia campus resources, information systems, and university, college, and departmental policies and procedures.
- Act as a positive representative for the Psychology Department and a positive role model for students.
- Create recruiting plans and associated materials
- Develop recruitment budget based on allocated funds with assistance from the Business Manager
- Develop departmental retention strategies
- Create and implement procedures to increase the recruitment of minority applicants and retention of minority students
General Departmental Support
- As a member of the staff in the department, this position supports the faculty. This position either provides the requested customer service or refers it to the appropriate staff member to respond. In cases where a service is requested that falls outside of the normal duties, this position will either provide the service or consult with the business manager as to possible alternative resources
- Coordinate and provide leadership on special projects assigned by the department head and business manager.
- Perform tasks and assignments as instructed by the departmental leadership
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Stephanie Helmig Recruitment Contact Email Stephanie.Helmig@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume/CV
- Cover Letter
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