What are the responsibilities and job description for the Administrative Assistant – Dispatch Operations position at The TECMA Group of Companies?
Job Summary:
We are seeking a detail-oriented Administrative Assistant with experience in dispatch operations to support our transportation team. This role is responsible for managing dispatch documentation, auditing trip records, and ensuring accurate data entry of all transportation activities. The ideal candidate will have strong organizational skills, a high level of accuracy, and the ability to work in a fast-paced environment.
Key Responsibilities:
- Manage and organize all dispatch paperwork, ensuring completeness and compliance with company policies
- Audit trips and driver documentation to verify accuracy, billing, and adherence to operational procedures
- Accurately capture and enter trip data into internal systems
- Maintain up-to-date records of loads, routes, and driver activity
- Support compliance with DOT and company regulations
Qualifications:
- Previous experience in administrative support, preferably in transportation or logistics
- Strong data entry skills with high attention to detail
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Ability to work independently and as part of a team