Payroll Manager

Description

Welcome to the next generation in senior living, The Springs Living!

About Us

The Springs Living is a purpose-driven senior living organization with communities throughout Oregon, Washington & Montana. For nearly 30 years, The Springs Living has been committed to transforming housing for older adults by delivering quality service and fostering an enrichment culture to help residents, their families and each other live life to its fullest. To do this, we demonstrate our core values—kindness, quality, innovation, trust, and pride— and empower every team member to do the right thing!

Position Summary

The Springs Living is seeking an experienced Payroll Manager to oversee payroll operations and ensure accurate, timely payroll for 2,400 employees across multiple states. This hands-on role manages the full-cycle, semi-monthly payroll process while supervising a fantastic payroll team. In this position, you will provide strategic direction, establish effective controls, and drive continuous improvements in payroll processes. You will collaborate closely with the People Department, Finance, and external vendors to resolve complex payroll issues, maintain compliance, and enhance overall efficiency and the employee experience. This is an excellent opportunity for a payroll professional to make a meaningful impact in a growing, dynamic organization.

Key Responsibilities

• Oversee and manage the full-cycle semi-monthly payroll process, including preparation, auditing, and validation of payroll data, timecard imports, wage calculations, and post-payroll reporting
• Lead the processing of supplemental and off-cycle payrolls, ensuring accuracy, compliance, and timely execution
• Administer manual paycheck processing, including bonuses, corrections, and final pay for terminated employees in accordance with applicable laws
• Ensure accuracy and integrity of the time and attendance system, including auditing employee hours, approvals, and system data transfers
• Review, approve, and maintain updates to employee payroll records, including pay changes, retroactive adjustments, tax elections, garnishments, direct deposits, benefits deductions, PTO accruals, and job status changes
• Oversee and participate in year-end and year-begin payroll activities, ensuring accurate reporting and compliance
• Manage processing and reconciliation of Workers’ Compensation and FSA invoices
• Serve as the primary point of contact for employment verifications, including income and reference requests
• Act as liaison between the organization and third-party payroll vendors, ensuring service quality and issue resolution
• Provide guidance and interpretation to leadership on payroll policies, procedures, and compliance requirements
• Prepare, analyze, and distribute regular and ad hoc payroll, financial, and statistical reports for internal stakeholders and external partners
• Ensure timely and accurate completion of federal, state, and local reporting requirements, including EEO, BLS, and other regulatory filings
• Maintain compliance with federal and multi-state payroll laws and regulations, proactively identifying and mitigating risks
• Collaborate cross-functionally with other teams to ensure alignment and operational efficiency
  
  

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent combination of education and experience
• 5 years of experience in payroll management, managing high-volume, multi-state, multi-location payrolls (2,000 employees), including hourly, salaried, exempt, and non-exempt populations
• Certified Payroll Professional (CPP) designation preferred
• Experience with payroll and timekeeping systems such as UltiPro (UKG) preferred
• Strong knowledge of multi-state payroll tax regulations and compliance requirements
• Demonstrated ability to prioritize, organize, and delegate tasks in a fast-paced environment with competing deadlines
• Ability to interpret and apply instructions and information presented in written, verbal, electronic, and procedural formats
• Strong written and verbal communication skills, including the ability to prepare reports, business correspondence, and procedural documentation
• Advanced computer proficiency, including payroll systems, spreadsheets (Excel), databases, and standard business software
• Proven problem-solving skills with the ability to analyze complex situations, identify solutions, and manage variables with limited standardization
  
  

Benefits

• Health insurance (includes zero co-pay for mental health counseling)
• Dental insurance
• Vision insurance
• 401(k) matching
• Short-term and Long-term disability
• Employee assistance program
• Flexible spending account
• Life insurance
• Paid time off/Sabbatical
• Professional development
• On-site chiropractic care
• Employee Wellness Platform
• On-site gym
• Discounted Gym Membership
  
  

Additional Information

• All your information will be kept confidential according to EEO guidelines
• This is an on-site role in Beaverton, OR