A/P Clerk

This position will require a very organized person who can handle a fast-paced environment with very tight deadlines.

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position:

• Attention to detail and accuracy.
• Strong interpersonal skills.
• Excellent communications skills both written and verbal.
• Organizational and problem-solving skills
• Organizing and prioritizing.
• Confidentiality and judgment.
• Problem-solving skills.
• Proficient in time management

Responsibilities

• Process vendor invoices and check requests for payment. This includes reviewing, scanning, coding, entering, and ensuring appropriate supporting documentation.
• Responsible for the processing, tracking, and mailing of checks.
• Produce weekly to bi-weekly planned payment reports for invoice approvals.
• Monitor accounts and contracted billings to ensure payments are current.
• Correspond with vendors, managers, and upper management and respond to inquiries.
• Research and resolve billing discrepancies, missing invoices, outstanding checks, and general inquiries as required.
• Setup and transfer service for utility accounts.
• Setup and maintain automatic and recurring payments.
• Maintain unpaid invoice filing.
• Process vendor address change requests for new and existing associations.
• Obtain and track W-9 forms and process annual 1099 forms.
• Setup and maintain vendor contact information in R365, Quick Books, and Sage – Intact.
• Other duties may be assigned.

• Minimum three years accounting experience in a high-volume environment
• Minimum High School Diploma
• Knowledge of accounts payable
• Intermediate knowledge of Word, Excel, and Outlook
• Knowledge office equipment such as a copier, fax, and phone
• Customer service experience
• Proficient in data entry
• Available to work Flexible Hours and overtime when needed

Preferred Qualifications:

• Sage – Intact
• Quick Books Online
• R365
   

Salary : $18