Executive Coordinator, Office of the CEO

ORGANIZATIONAL CONTEXT: Seed Company is committed to Bible translation through national translators in creative partnerships. Seed Company seeks to work where it is evident that God is working and where the uniqueness of its vision makes it most feasible for Seed Company to be involved.

VISION: God’s Word transforming lives in every language in this generation.

MISSION: To accelerate Scripture translation and impact for people without God’s Word through Great Commission partnerships.

VALUES: Honoring God in all we do, valuing individuals and relationships, partnering effectively, encouraging creativity and innovation, and managing for quality results.

SCOPE: The Executive Coordinator, Office of the CEO is responsible for providing administrative support for the CEO’s office; understands and represents the CEO’s priorities to ensure time is scheduled, focused, and expended with maximum efficiency and effectiveness; Assists with the organization of executive events and board meetings. 

ESSENTIAL FUNCTIONS:

• Provide executive-level support to the Office of the CEO Staff.
• Organize and coordinate executive outreach and external relations efforts.
• Responsible for all aspects of the CEO’s administrative operations, including but not limited to coordinating complex schedules, processing expense reports, preparing highly confidential correspondence, organizing travel, and managing competing priorities. 
• Uses sound decision-making to manage calendar activities in a manner that maximizes the CEO’s availability and anticipates needs, allowing for proper meeting preparation. 
• Follows up on meeting-generated tasks, prepares materials, presentations and/or documents for meetings, and corresponds with internal and external stakeholders, and takes notes during meetings.
• Assists with organizing events, such as board and ELT retreats, including scheduling, invitations, creating agendas, and collaborating with others to manage a successful event.
• Assists with planning and organizing board meetings, including scheduling, coordinating, and executing the preparation and delivery of the board packets.
• Draft, review, and send communication on behalf of the CEO. 
• Successfully complete critical aspects of deliverables with a hands-on approach.
• Work closely and effectively with the CEO and Director to ensure all are well-informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
• Maintain confidentiality of work-related issues, records, and company information.
• Prioritize conflicting needs; handle matters expeditiously and proactively; follow through on projects to successful completion, often with deadline pressures; work closely and effectively with the executive(s) to keep them well informed of upcoming commitments and responsibilities, following up as appropriate.

WORK ENVIRONMENT:

This job operates in a professional office environment and routinely uses standard office equipment such as laptop computers and smartphones. There will be prolonged periods of sitting at a desk and working on a computer.

SUPERVISORY RESPONSIBILITY:

This position has no supervisory responsibility.

TRAVEL

Domestic and international travel for retreats and meetings is required. No more than two to three weeks of the year.

OTHER DUTIES:

• Attend and participate in a variety of meetings and task force groups as directed and maintain required level of knowledge pertaining to operating procedures, requirements, processes and policies.
• Lead and or participate in projects or task force groups which focus on issues having organization wide impact.
• Perform or assist with any assignments as required or directed.

QUALIFICATIONS: 

• Strong faith in Jesus Christ as Savior; God-honoring lifestyle.
• Passion for the Word of God and provision of the Word for every people group.
• Championing Seed Company’s vision, mission and values.
• Requires a Bachelor’s degree in Business Administration or related field.
• Requires a minimum of three to five years of experience in an administrative capacity or a business support role.
• Excellent knowledge of Microsoft Suite applications and other tools to support communication and presentations from the CEO’s Office. 
• Professional demeanor and excellent written and verbal communication skills.
• Complex meeting scheduling experience is preferred, as is the ability to work within a fast-paced environment, adept at juggling multiple tasks and priorities and prioritizing independently.
• Must have attention to detail and demonstrate strong and objective problem-solving skills using solid reasoning skills.

BENEFITS:

• Health insurance coverage 
• Flexible Spending Account – medical and dependent care
• Health Reimbursement Arrangement – medical, dental, and vision
• 403b plan participation with 6% company match
• 160 hours accrued vacation and 80 hours of sick time per year
• Education assistance after one year of service
• Parental leave after one year of service
• Voluntary dental and vision insurance
• Employer-sponsored term life, short-term, long-term and AD&D coverage