Property Project Manager

THE SALVATION ARMY

NORTH & CENTRAL ILLINOIS DIVISION

POSITION DESCRIPTION

POSITION TITLE:                             Property Project Manager

LOCATION/DEPT:                             DHQ – Property Department

                                                         Northern Illinois Area

REPORTS TO (TITLE):                       Property & Insurance Director

FLSA CATEGORY:                             Exempt

STATUS TYPE:                                  RFT

PAY GRADE:                                    401 $58,656 - $70,387

OUTCOMES

Officers and Directors are provided with professional counsel in regard to property matters.

Projects are completed with high quality in a timely fashion at a reasonable price.

Inspections reveal property concerns which require attention.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Responsible for minor building maintenance and repairs.
2. Coordinate the development and deployment of the Archibus system and provide training on the use and implementation of the Archibus facility operations software.
3. Liaison between Divisional Headquarters (DHQ) and Territorial Headquarters (THQ) on the Archibus system.
4. Liaison to the Area Commands for property related items.
5. Direct all major property projects from start to finish, including weekly / bi-weekly site inspections, liaison between contractors and management, providing status reports to the Property & Insurance Director, conducting the punch list and verifying completion.
6. Provide assistance in securing comparable, competitive and complete bids for property projects, where necessary coordinate work through completion.
7. Conduct property inspections throughout the division to assess capital assets. Assisting local leadership in determining pressing property needs.
8. Provide direction to Corps Officers and Institution Directors on Maintenance and Operations.
   1. Develop and implement preventative maintenance protocols and subsequent handbook throughout the Division.
   2. Assist in preparation of property department manuals and contracts as requested by the Property and Insurance Director
   3. Ensure proper preventative maintenance schedules are established and maintained at the Division/Command and unit level.
9. Help interview and assess Facility Maintenance Staff and Lead Maintenance personnel.
10. Provide assistance (as requested by officers and directors), in coordinating construction
    1. On complex projects
    2. New Construction
    3. Building Renovation
    4. Code Violations
    5. Coordinate repairs of properties being sold as required to pass inspections.
    6. Quarters maintenance.
    7. Coordinate the development and deployment of the Archibus system and provide training on the use and implementation of the Archibus facility operations software throughout the Division.
    8. Liaison for Division/Command on the utilization of the Archibus software.
11. Research and recommend energy saving measures on Salvation Army properties.
    1. This may include Solar, and/or Wind energy, lighting upgrades, and new building control systems.
12. Ensure effective operation and maintenance of properties by creating an environment that ensures high quality customer service and maintains properties in line with the Salvation Army standards of operation through oversight of vendors and property partnerships.
13. Oversees construction at properties. Monitors and reports on construction progress to ensure work is consistent and timelines are met.
14. Responsible for meeting with general contractors and potential vendors through negotiation and contract execution.
15. Drives projects to successful completion. Monitors timetables and progress. Engages with contractors to resolve problems and achieve goals. Implements, improves and establishes policies, goals, standards of work and work processes to ensure maximum productivity and efficient delivery of services.
16. Other duties as assigned

REPORTING RELATIONSHIPS

This position reports to the Property & Insurance Director.

This individual interacts with Corps Officers, Directors, Institution Directors, Vendors, Applicants, DHQ staff and department heads.

In contacts related to this position’s duties, this individual acts as a representative of The

Salvation Army and its mission.

PERFORMANCE MEASUREMENTS

This individual will be evaluated on how effectively the outcomes of this position are achieved. Timeliness and accuracy of accomplishing projects will be reviewed and an evaluation of how effectively service is provided.

EDUCATION/EXPERIENCE

• Technical degree or bachelor's degree in maintenance or construction – related field.
• At least 10 years of experience in maintenance of multiple facilities and/or property management Real estate and / or construction negotiating skills are preferred
• Strong project management experience
• Excellent time management and prioritization skills and the ability to manage multiple projects simultaneously
• Budgeting and forecasting experience
• Ability to comprehend, analyze, and interpret complex business documents. Ability to respond effectively to sensitive issues.
• Ability to make effective and persuasive presentations on complex topics to team members and leadership.
• At least an intermediate level of competency with Outlook, Excel, Word, SharePoint and PowerPoint.
• Experience with nonprofit organizations is preferred
• Willingness and ability to work various hours which may include evenings and weekends.
• Certified Facility Manager (CFM) certification helpful, but not required.
• Professional Archibus certification required; one year after implementation.
• Valid Driver’s license/MVR clearance.

COMPENTENCIES:

• Willing to promote the mission of The Salvation Army.
• An interpersonal style that is service oriented as well as anticipates and responds to the needs of departments.
• A flexible style that also displays a willingness to learn.
• An excellent attention to detail, procedures, processes and policies.
• A demonstrated ability to manage projects, priorities and programs in a constantly changing environment.
• A communication and management style that exhibits the principles and values of the Army as well as fosters team relationships and effectively communicates information.
• An extensive knowledge of the principles of building systems upkeep.
• An understanding of data management, procedure development and flow of information.
• Strong verbal and written communication skills.
• A “hands-on” knowledge of how to effectively work with diversity in the workplace.

POSITION LIMITATIONS

• This individual will only commit Army resources that have been allocated or approved.
• This individual will keep the Property & Insurance Director informed on all critical issues relating to their area of responsibility.
• This individual will adhere to all policies and procedures in carrying out the responsibilities of this position.

PHYSICAL DEMANDS/WORK ENVIRONMENT

• This position is required to do significant physical work and must be able to lift and/or move 50-100 pounds.
• In order to successfully perform the essential functions of this position, the employee is regularly required to use equipment and tools used in a construction setting.
• The work environment for this position includes an office environment with an average noise level.
• Must be able to drive and climb stairs.
• Must be able to travel to assigned sites and navigate a wide variety of sites/accessibilities for appraisal, work and evaluation of projects.
• Maintain positive work atmosphere by behaving and communicating in a manner that fosters and maintains positive relationships with co-workers and supervisors. This would include but not be limited to such actions: resolution of conflicts in a positive manner; courteous treatment of staff, clients and visitors; respect of others’ property and person, professional and appropriate communication to and about co-workers, supervisors and subordinates. Support the Mission of The Salvation Army by treating every donor, contact and colleague with respect and dignity, and without discrimination of any kind.

THE SALVATION ARMY MISSION STATEMENT

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Qualifications:

DOING THE MOST GOOD  

Do you want to use your skills and talents to make a lasting difference in the world?  The Salvation Army is the fourth largest charity in the United States and is an international organization based on Biblical principles created to help people in need.  We are mission-driven, diverse, collaborative, and focused on positive results for people. Join us in making a difference.  

The Salvation Army offers a competitive benefit package for eligible employees which may include the following medical, dental, vision, hearing, disability and life insurance, flexible spending accounts, 403(b) retirement accounts, a company-funded defined contribution (pension) plan and generous time off policies.   

               In compliance with the ADA Amendments Act if you have a disability and would like to request an accommodation to apply for this position, please contact the Human Resources department. 

The Salvation Army is an Equal Opportunity Employer Minority/Female/Veterans/Disabled. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply. 

Salary : $58,656 - $70,387