What are the responsibilities and job description for the Administrative Assistant - Food Truck/ High volume events experience! position at The Restaurant Zone?
A growing hospitality and event fleet operation is seeking a proactive Administrative Assistant to join its New York team. This role is ideal for someone who thrives in a fast-paced environment, enjoys organizing complex details, and wants to contribute to a concept that brings large-scale food and event experiences to life. What You’ll DoCollect, organize, and maintain vendor paperwork and compliance documentsManage digital folders in SharePoint with accurate labeling and structureAssist in preparing vendor presentations and client-facing materialsDraft and distribute contracts, agreements, and event proposalsSupport creation of maps, diagrams, and event-related documentsCoordinate correspondence with clients and vendors, including reminders and feedback collectionAssist with invoicing and payment proceduresResearch city/county requirements for permits, licenses, and COIs to ensure complianceTrack expiring documents and proactively request updates from vendorsAudit vendor files to maintain compliance standards What We’re Looking ForStrong organizational and time management skillsTechnological savvy with data entry, document creation, and event softwareClear and effective communication skills (verbal and written)Initiative, urgency, and ability to manage multiple tasks efficientlyComposure under unexpected circumstances and adaptability to shifting prioritiesIntegrity, consistency, and collaborative spirit with operations and leadership teams Why Join UsCompetitive hourly pay ($23–$26/hr)Annual discretionary bonus potential401K and health insurance after 90-day probationary periodOpportunity to grow within a dynamic hospitality/event conceptWork directly with Regional Directors of Operations and Operations Managers, gaining exposure to high-level event and vendor management Apply today to be part of a innovative hospitality concept where your organizational skills and initiative will make a real impact.Company DescriptionRestaurantZone is one of the fastest-growing national recruiting agencies in the hospitality/restaurant space. We are a research-based retained recruitment agency & hybrid tech company that focuses on key roles for restaurants and hospitality. RestaurantZone has been featured in National Restaurant News and Total Foods Service Magazine and has worked with reputable brands like Red Lobster, Vapiano's, Chick-fil-a, Sbarro’s, McDonald's, Domino's, Cracker Barrel, Google, and Facebook. We are the cutting edge of recruiting with tech-savvy recruiters with over 100 collective years of experience working on the team. We have hundreds of jobs to fill and grow! Our recruiters work the entire country and focus on all major locations including Los Angeles, San Diego, New York City, Chicago, Miami, Atlanta, Washington DC, Houston, Las Vegas, Denver, Hawaii, and more!
Salary : $23 - $26