What are the responsibilities and job description for the Print Mailing Specialist position at The Rector & Visitors of the University of Virginia?
UVA Print is seeking a detail-oriented Print Mailing Specialist to join our team. This role is responsible for preparing and processing presorted mail in compliance with USPS regulations. The specialist will operate and maintain mailing equipment, manage client data using postal software, and ensure the seamless integration of variable data into mail pieces using Adobe and Fusion Pro.
The ideal candidate is highly organized, possesses strong technical skills, and has a commitment to accuracy and quality.
Responsibilities
Set-Up and Preparation
* Review job tickets and verify instructions before job setup.
* Ensure all necessary materials are available.
* Process data using postal software to generate USPS-compliant paperwork.
Operation and Monitoring
* Operate mailing equipment, ensuring jobs are produced according to specifications.
* Conduct quality checks during production runs to maintain accuracy and consistency.
* Record production time, counts, and material usage.
* Deliver mail to the post office.
Maintenance and Troubleshooting
* Perform and document routine maintenance on mailing equipment.
* Troubleshoot and resolve minor mechanical issues.
* Maintain a clean and organized workspace.
Additional Responsibilities
* Communicate effectively with supervisors, team members, and other departments to ensure smooth workflow.
* Manage mail supply inventory, placing orders as needed while adhering to departmental and University policies.
* Organize and track inventory, ensuring accurate records for reporting and usage.
* Serve as a backup for Bindery duties as needed.
* Participate in cross-training and assist with special projects as assigned.
Minimum Requirements
* High school diploma or equivalent.
* At least one year of experience in printing operations and processes.
* Valid driver's license.
Preferred Qualifications
* Minimum of two years of experience in a print mailing environment.
Knowledge, skills and abilities:
Technical Knowledge & Expertise
* Experience operating mailing equipment, including tabbers, stampers, inserters, inkjet printers, and sealers.
* Working knowledge of USPS postal regulations for presorted mail.
* Proficiency in using Accuzip or equivalent postal software.
* Experience with Adobe and Fusion Pro for variable data integration.
* Proficiency in Microsoft Office Suite.
Operation, monitoring, and maintenance of bindery/mailing equipment involve repetitive loading, and unloading materials of various weights from various heights.
This position Is located In Charlottesville, VA.
Anticipated Hiring Range: $18.00 - $24.00 hourly, commensurate with education and experience. This is a non-exempt level, benefited position. For information on the benefits at UVA, visit hr.virginia.edu/benefits.
This position will remain open until filled. Review of applications will begin March 17, 2025. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.
To Apply:
Apply here. Internal applicants may search and apply for jobs on the UVA Internal Careers website. Complete an application online with the following documents:
* Resume
Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive consideration.
References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.
For questions about the application process, please contact Melanie Sponaugle, Academic Recruiter, at unw5dq@virginia.edu.
For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.
Salary : $18 - $24