What are the responsibilities and job description for the Executive Assistant, Senior position at The Rector & Visitors of the University of Virginia?
The ideal candidate is a detail-oriented professional who thrives in a fast-paced environment, demonstrates sound judgment, and can manage competing priorities while maintaining a high level of professionalism and confidentiality.
Key Responsibilities
- Provide high-level administrative and secretarial support to a senior executive leader at UVA Health.
- Manage executive correspondence and communications, including letters, memos, email, phone calls, and other incoming information.
- Maintain and coordinate the executive's complex calendar, scheduling meetings and ensuring alignment with organizational priorities.
- Coordinate internal and external meetings and events, collaborating with staff and stakeholders to ensure they run efficiently and effectively.
- Manage office operations, including ordering equipment and supplies and supporting day-to-day oversight of the departmental budget.
- Maintain organized records and filing systems to ensure efficient information flow and accessibility.
- Assist with the development and implementation of departmental policies and procedures.
- Provide additional administrative support and special project coordination as needed.
What We're Looking For
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism when handling confidential information.
- Ability to collaborate effectively with senior leaders, staff, and external partners.
- Experience supporting executive-level leadership in a complex organization is preferred.
MINIMUM REQUIREMENTS:
Education: High School Diploma
Experience: Five years of experience in administrative support role
Licensure: None
PHYSICAL DEMANDS:
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
The pay range for this role is $25.72 - $45.68 hourly. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education.Benefits
Comprehensive Benefits Package: Medical, Dental, and Vision Insurance
Paid Time Off, Long-term and Short-term Disability, Retirement Savings
Health Saving Plans, and Flexible Spending Accounts
Certification and education support
Generous Paid Time Off
UVA Health is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report "Best Hospitals" guide rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children's is named by 2023-2024 U.S. News & World Report as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.
Salary : $26 - $46