Bookkeeper/Business Office Administrator

Full-Time Bookkeeper/Business Office Administrator

Location: Smyrna, GA (on-site)

Status: Full-time, non-exempt employee (40 hours per week).

Reports to: Chief Administrative Officer (CAO).
Works closely with: Chief of Staff, Senior Pastor, Church Staff, and Finance Committee
Schedule: Regular weekday hours (M-F) with evening or weekend meetings as needed

If you’re someone who enjoys both numbers and people, and you’d love to use your financial skills to support a welcoming, faith-based community, this opportunity is for you.

Smyrna First United Methodist Church (SFUMC) is seeking a detail-oriented and personable Bookkeeper / Business Office Administrator to support the church’s financial and bookkeeping operations and work closely with its dedicated staff and leadership team.

In this role, you’ll manage day-to-day bookkeeping for the church, encompassing tasks ranging from general accounting, record-keeping, processing donations, payroll, and expenses, to preparing monthly financial reports. Your responsibilities will include ensuring financial integrity, transparency, and compliance with accounting standards, United Methodist financial policies, and SFUMC’s internal financial procedures. You’ll be part of a supportive, faith-based community that values collaboration, stewardship, and service.

Key Responsibilities

Financial Record-Keeping

· Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries.

· Process and record donations, tithes, pledges, and other income streams in compliance with church and denominational financial policies.

· Reconcile bank and investment statements monthly and ensure proper documentation of all financial transactions.

· Maintain files and records in an orderly, confidential, and audit-ready manner.

· For specialized ministries, assure that financial records are maintained to specific program, accreditation, or other applicable standards (e.g. Weekday Education Ministry.)

Payroll & Expense Management

· Process bi-weekly payroll for all SFUMC staff, ensuring compliance with federal, state, and benefit requirements.

o This includes payroll processing and tracking for weekday education, Tillman and Cliff Jordan Centers as departments of SFUMC.

· Manage staff and volunteer expense reimbursements, ensuring proper documentation and approvals in advance of payment.

· Track restricted and designated funds, ensuring accurate allocation, disbursement, and reporting.

· Assist the Chief of Staff with benefits administration and maintain payroll and personnel files.

Financial Reporting & Compliance

· Prepare and distribute monthly financial reports, including income statements, balance sheets, and fund activity summaries. Provide monthly financial reports to the Senior Pastor, CAO, Chief of Staff, Chief Program Officer, department heads, and Finance Committee.

· Assist with annual budget preparation, budget tracking by month, and reporting variances to budget.

· Ensure compliance with IRS, state, and United Methodist Conference financial and reporting requirements.

· Prepare for and assist with annual audit or financial review, ensuring timely completion and accurate documentation.

Process Improvement & Support

· Maintain and continuously improve financial systems and procedures for efficiency and accuracy.

· Provide financial data and analysis to support decision-making by lay leadership, committees, and staff.

· Assist with the implementation of new accounting software or financial management systems as purchased and/or required by SFUMC.

· Collaborate with department and ministry leaders to ensure coordinated financial tracking across all departments.

Requirements

• Minimum of 5 years’ experience in nonprofit, church, or small-business bookkeeping/accounting.
  
• Proficiency with accounting software (QuickBooks, Realm, or comparable systems).
  
• Working knowledge of payroll processing and related compliance requirements.
  
• Strong attention to detail, accuracy, and confidentiality.
  
• Familiarity with United Methodist Church financial practices preferred.
  
  
  
  

Benefits

Benefits: Health, Dental, Vision, 403b with Match and Paid Vacation