Facilities Operator

POSITION TITLE: Facilities Operator
CAMPUS/DEPT: Campus
SUPERVISOR: Principal/ Designee
SUPERVISES: N/A
STATUS & SALARY/FUNDING: Full-Time, Non-Exempt, 12 Month Calendar
[ ] 100% funded by Federal Grants
[ ] 50% funded by Federal Grants
Positions 100% funded by federal grants are conditioned on the availability of full funding, and positions 50% funded by federal grants are partially conditioned on the availability of funding. Grant Program Assigned: _____________________
POSITION SUMMARY The Facilities Operator is responsible for coordinating and performing a broad range of maintenance, repair, and facilities operations to ensure safe, functional, and well-maintained buildings and grounds. This role supports daily operations through preventive maintenance, work order management, and collaboration with internal staff and external vendors. Note: The Facilities Operator is designated as emergency personnel and may be required to report to work during inclement weather or emergency situations.
KEY RESPONSIBILITIES
Facilities Maintenance, Operations & Compliance

Coordinate and perform routine, preventive, and corrective maintenance projects, including but not limited to:

Electrical: replacing light bulbs and performing minor electrical repairs

Plumbing: repairing leaks, unclogging toilets and urinals, and maintaining fixtures

HVAC: monitoring systems to ensure occupant comfort

Carpentry & Repairs: minor carpentry, drywall repair, and painting

Exterior & Grounds: pest control and lawn care

Conduct regular facility inspections to identify maintenance needs and mitigate costly future repairs.

Respond promptly to emergency maintenance situations and perform necessary repairs.

Immediately report damage, vandalism, or theft of equipment.

Maintain accurate, complete, and compliant records in accordance with applicable laws, regulations, and district policies (e.g., permits, inspections).
Work Order Management

Establish and maintain a work order system, ensuring all work orders are properly documented and approved prior to execution.

Review and evaluate work orders to determine required materials, equipment, and time.

Execute work orders with a high standard of quality, safety, and timeliness.

Track and maintain accurate records of labor time and project costs.
Coordination & Collaboration

Communicate regularly with school staff and departments to coordinate maintenance requests and schedules.

Collaborate with contractors and vendors to ensure services are completed to district standards.

Monitor vendor work to ensure compliance with health, safety, and security requirements.

Identify maintenance needs beyond the scope of in-house work and recommend appropriate outside contractors, including scope and specifications.

Collaborate with designated landlord representatives to complete annual building inspection reports.
Supervision & Support

Oversee custodial staff; if custodial services are contracted, collaborate with the vendor’s assigned supervisor.

Assist staff when needed with moving, lifting, and assembling furniture, equipment, and materials.

Pick up and deliver supplies and materials between campuses and storage facilities as required.
Professional Expectations

Maintain and improve professional competence.

Participate in district staff development as needed.

Attend staff meetings and serve on staff committees as needed.

Maintain a professional relationship with colleagues.

Establish and maintain open lines of communication with students, parents, and community members.

Maintain regular attendance.

Uphold professionalism, confidentiality, and ethical standards at all times.

Perform other job-related duties as assigned.
QUALIFICATIONS

High school diploma/GED required; Vocational/Technical school, college coursework, or Associate’s degree preferred

License or certification in skilled area preferred.

Minimum 2 years experience in applicable area.

Experience providing maintenance services in a public school district or charter strongly preferred.

Experience working with a wide range of populations: personnel, students, parents, and other stakeholders.
OTHER POSITION REQUIREMENTS

Ability to use hand and power tools (e.g., hammer, shovel, screwdriver, drills, power washers)

Ability to adjust the eye to bring an object into focus; judge distance (close and distant); reach with arms extended and use hands.

Requires physical exertion and handling of heavy objects or materials.

Ability to lift/carry/move/push/pull up to 50 pounds.

Must work indoors and outdoors year-round.

Must work in and around dust, fumes, and odors.

Ability and willingness to be on call and/or respond to calls 24/7. This includes being the first in line for all alarm calls.

Ability to manage multiple tasks/priorities with frequent interruptions.

This position requires frequent standing, walking, sitting, bending, kneeling and/or the ability to be mobile.

This position may require prolonged or irregular hours.

Maintain emotional control under stress.

Ability to travel throughout the district and city as needed by means of personal/private or public transportation in compliance with the state’s department of motor vehicle and/or public transportation laws.

Ability to communicate effectively in English both written and oral forms with all levels of management, both internal and external to the district.
EXPECTED KNOWLEDGE, SKILLS AND ABILITIES

Ability to build and sustain positive, collaborative relationships both internally and externally

Ability to interpret laws, rules, and policies

Ability to plan and present information to a variety of audiences

Ability to facilitate various size groups using facilitative leadership skills

Skills in written and oral communication (English), planning, and organization

Knowledge of current trends, methods, research, and technology in area of responsibility

In-depth knowledge of assigned program and service area

Ability to collect, analyze and interpret data
ACKNOWLEDGEMENT
I have carefully read and understand the contents of this position description. I understand the responsibilities, requirements and duties expected of me. I understand that this is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the position. While this list is intended to be an accurate reflection of the current position, the employer reserves the right to revise the functions and duties of the position or to require that additional or different tasks be performed as directed by the employer. I understand that I may be required to work overtime, different shifts or hours outside the normally defined workday or workweek. I also understand that this position description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate my employment at any time and for any reason, and the employer has a similar right. The employer is an Equal Opportunity Employer . In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer. This description describes the general responsibilities and requirements for the stated position and in no way is an exhaustive list. The Pro-Vision Academy maintains the right to assign or reassign responsibilities to this position at any time.