Advancement Services & Data Manager

Position Title: Advancement Services & Data Manager
 FLSA Classification Exempt
 Reports To: Advancement Director
 Hours: 8:00 a.m.–5:00 p.m., full-time
 

Summary
The Advancement Services & Data Manager provides critical operational and data support to the Advancement, Marketing & Communications, and Enrollment Management teams. The Manager plays a leading role in ensuring accuracy, consistency, and strategic use of information across departments. They manage all aspects of Advancement data, including enrollment/admissions information, reporting and donor and constituent details -all used to support informed decision-making and seamless workflows.

This role reports to the Advancement Director and works closely with the Advancement, Marketing & Communications, Enrollment Management, and IT teams.

Essential Job Functions

This role might be right for you if you enjoy and excel at the following:

Data Management and Integrity (60%)

• Maintain the school’s Advancement database (Veracross), ensuring accurate tracking of family and constituent data
• Support the Enrollment Management team by managing enrollment-related data and reports, ensuring accurate and timely information for decision-making
• Ensure clean data integration between various school systems to avoid duplication and maximize efficiency
• Stay current on recommended practices in data management, privacy compliance, and reporting within independent schools

Reporting and Analysis (30%)

• Generate regular reports on fundraising progress and enrollment trends to inform strategy and leadership decisions
• Collaborate with the Marketing & Communications team to support data-driven campaigns, audience segmentation, and performance reporting
• Collaborate on survey design and administration, ensuring accurate collection and reporting of constituent feedback

Gift Processing and Event Support (10%)

• Manage gift processing and acknowledgment in alignment with donor stewardship best practices.
• Assist with the logistical planning and data needs for events, including invitations, guest tracking, and follow-up communications; from time to time, this may include evening and weekend work.

Required Skills and Qualifications

• Bachelor’s degree and at least three years of professional experience in data management, fundraising operations, enrollment systems, or a related field (Note: In lieu of a bachelor’s degree, additional years of relevant experience will be considered.)
• Proficiency with databases (e.g., Veracross and Finalsite Enrollment/School Admin preferred), reporting tools, and Microsoft Office Suite
• Strong organizational skills and exceptional attention to detail
• Demonstrated ability to proactively manage multiple priorities in a collaborative, cross-functional environment
• Experience handling sensitive information with discretion and professionalism

Preferred Skills and Qualifications

• Experience working in an independent school.
• Enthusiastic, personable, and welcoming, creating a sense of connection and belonging for all community members
• Collaborative team player, able to work across multiple departments to support school-wide initiatives
   
   

Post Oak is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, nationality, or ethnic origin with regard to hiring, admission, or in the administration of any of its programs.