Facilities Administrative Coordinator

📢 Now Hiring: Facilities Project Assistant (Contract-to-Hire)

📍 Location: Kansas City, MO

🕒 Duration: 11-month Contract-to-Hire

We’re looking for a detail-oriented Facilities Project Assistant to support building maintenance and facilities operations. This role works closely with the Project Manager and project team to ensure smooth project coordination and administrative support.

🔧 Key Responsibilities:

• Provide general administrative support for facility projects

• Maintain and organize project files, communications, and documentation

• Track project status and prepare monthly progress reports

• Perform data entry and maintain project tracking systems

• Use tools like MaintainX and ServiceNow to manage work orders and service requests

• Coordinate meetings, travel arrangements, and presentations

• Record meeting minutes and assist with research and reporting

• Manage incoming calls, mail, invoices, and correspondence

• Support scheduling, calendar updates, and supply management

✅ Qualifications:

• High School Diploma/GED required (Bachelor’s degree preferred)

• Relevant office or clerical experience required

• Proficiency in Microsoft Word, Excel, Access, and PowerPoint

• Strong organizational and communication skills

If you’re highly organized and thrive in a fast-paced project environment, we’d love to hear from you!

👉 Apply now or reach out for more details!

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