Legal Assistant

Legal Assistant - Patent Intellectual Property

Position Overview

• Provide administrative and operational support within an intellectual property practice

• Assist attorneys and legal professionals with daily workflow and documentation

• Support a fast-paced environment requiring accuracy, discretion, and organization

Primary Responsibilities

• Provide comprehensive administrative support, including calendar management, meeting coordination, and appointment scheduling

• Draft, edit, and format correspondence and legal documents

• Perform basic document processing and organization tasks

• Maintain and update electronic client files, including consistent email and attachment filing

• Assist with billing-related processes, invoice tracking, and record maintenance

• Support client intake procedures, including conflict review and engagement documentation

• Track expense submissions and related approvals

• Monitor professional credentials, including licenses, continuing education requirements, and renewals

• Coordinate travel arrangements and logistical needs as required

Skills and Abilities

• Reliable and professional with a strong sense of accountability

• Strong communication skills and ability to interact effectively with diverse teams

• Ability to prioritize tasks and manage deadlines efficiently

• Comfortable working under pressure in a deadline-driven environment

• Adaptable to shifting priorities and changing schedules

• Capable of managing multiple assignments with frequent interruptions

• Maintains confidentiality and exercises sound judgment

Required Qualifications

• At least three years of experience providing legal or administrative support in a professional setting

• Strong organizational skills with the ability to work independently

• Exceptional attention to detail and accuracy

• Solution-focused mindset with a commitment to quality work

• Excellent written and verbal communication skills

• Advanced proficiency with Microsoft Office applications

• Strong proofreading and grammar skills

• Demonstrated ability to handle confidential information appropriately

• Ability to meet deadlines in a fast-paced environment

Preferred Experience

• Prior support experience within an intellectual property or patent-focused practice

• Familiarity with patent-related filings or regulatory procedures

• Experience maintaining templates and standardized correspondence

• Exposure to document management or time tracking systems

• Experience with legal software platforms such as iManage or Intapp

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.