Corporate Legal Assistant

Corporate Legal Assistant

Position Summary

• Provide administrative and document support in a professional legal services environment

• Assist multiple professionals with daily workflow and task coordination

• Maintain organization, accuracy, and confidentiality across all assigned work

Core Responsibilities

• Prepare and format correspondence and internal documents

• Organize, scan, and maintain electronic and physical files

• Coordinate collection and tracking of required signatures

• Maintain records and reference materials

• Support communication between internal staff and external contacts

• Transmit documents and information securely

• Perform document review and comparison tasks

• Review time records for accuracy and completeness

• Assist with billing and invoicing processes

• Open new matters and maintain related documentation

• Monitor shared inboxes and ensure proper filing

• Manage calendars, schedule meetings, and coordinate logistics

• Handle general administrative duties, including phones, travel coordination, and expense processing

• Assist with special projects as assigned

Skills and Abilities

• Strong attention to detail and accuracy

• Ability to manage multiple tasks simultaneously

• Comfortable working under deadlines and time-sensitive demands

• Professional communication and interpersonal skills

• High level of discretion and confidentiality

• Organized and self-directed work style

• Adaptable to changing priorities

Qualifications

• Prior administrative or office support experience

• Strong written and verbal communication skills

• Proficiency with Microsoft Office applications

• Experience with document management systems or cloud-based platforms

• Strong proofreading and organizational skills

• Ability to prioritize workload and meet deadlines

Preferred Experience

• Exposure to a legal or professional services setting

• Experience supporting multiple professionals

• Familiarity with electronic filing systems

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.