What are the responsibilities and job description for the Legal Administrative Assistant – Document Production Specialist position at The People Placers?
Legal Administrative Assistant – Document Production Specialist
Location: Voorhees, NJ
Schedule: Full-Time, Monday–Friday, 12:00 PM–8:00 PM
Work Setting: Fully In-Office
Salary: $42,000–$46,000, commensurate with experience
A leading full-service law firm is seeking an experienced Legal Administrative Assistant / Document Production Specialist to join its Document Production Center in Voorhees, NJ.
This is an excellent opportunity for a detail-oriented professional who enjoys working with attorneys, legal documents, and document-production technology. The Document Production Center supports attorneys across multiple practice areas and plays an important role in preparing polished, accurate, and client- and court-ready legal documents.
The ideal candidate will have strong Microsoft Office skills, excellent proofreading abilities, and the ability to manage multiple priorities while maintaining a high level of accuracy.
Responsibilities
- Create, revise, format, and proofread legal and business documents using Microsoft Word, Excel, and PowerPoint.
- Format complex documents according to firm standards and attorney specifications.
- Convert documents from PDF to Word and ensure proper formatting and presentation.
- Create and update Tables of Contents and Tables of Authorities.
- Compare and analyze documents using Litera.
- Accurately and efficiently transcribe digital dictation.
- Create, edit, combine, and format PDF documents using Kofax.
- Troubleshoot document formatting and conversion issues.
- Collaborate with attorneys and administrative professionals throughout the firm.
- Manage multiple document-production requests while meeting deadlines and maintaining accuracy.
Qualifications
- At least 1 year of administrative assistant experience; law firm experience is preferred.
- Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Kofax.
- Experience with Litera is preferred.
- Exceptional attention to detail and proofreading skills.
- Strong organizational and time-management abilities.
- Ability to manage multiple priorities and meet deadlines.
- Ability to work independently, take initiative, and collaborate effectively with a team.
- Strong written and verbal communication skills.
- College degree preferred.
Compensation & Benefits
The salary range for this position is $42,000–$46,000, commensurate with experience.
Benefits include:
- Medical insurance
- 401(k) plan
- Profit sharing
- Paid time off
- Short-term and long-term disability
- Life insurance
- Parental leave
- Additional benefits, subject to the terms and conditions of each plan
Why Consider This Opportunity?
This is a great opportunity for an administrative professional looking to build or continue a career within a professional legal environment. You’ll work closely with attorneys and legal professionals while developing strong expertise in document production, legal formatting, proofreading, and specialized document technologies.
Salary : $4,200 - $46,000