Development Coordinator

The Pacific Companies, named by AHF Magazine as a national, Top 10 Affordable Housing Developer is seeking an enthusiastic, productive, organized and ambitious Development Coordinator to join our Development Team!
We are looking for someone who wants to move beyond administrative work and become directly involved in supporting Development Project Management real estate development projects. This role sits at the center of active multifamily and affordable housing developments from entitlement, permitting, and construction.

You will be responsible for executing and tracking real project work, not just administrative support. The position is designed to quickly transition to include not only daily administrative duties but supporting active developments and Assistant Project Manager level responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Contract Administration. Prepare and process architectural, engineering, and consultant contracts, contract addendums to fully executed status.
• Track/Monitor Contractor Invoicing. Receive and process monthly consultant invoices, input in contract/invoice tracker, and receive PMs approval of monthly invoices by TPC Accounting due date.
• Electronic organization of documents and records management.
• Daily scanning, copying and filing
• Assist entire development team as needed with periodic special projects.
• Maintain data entry in software and excel spreadsheets. Build and maintain detailed project trackers (Excel) to manage permits, approvals, fees, and deadlines across multiple active projects.
• Other duties as assigned. Supporting Dev PM to coordinate and manage multiple active projects.
• Oversee key diligence items (Phase I ESA, title documents, utility will-serve letters)
• Build and maintain Conditions of Approval matrices, manage and input assignees responses, and keep current for PMs use on schedule.
• Coordinate construction bid set organization and permit handoffs.
• Track deferred impact fees, timing risks, and payment to agency by project deadline.
• Reconcile project-related expenses, credit card activity and payments made. Maintain real-time spreadsheet with all permit debits, credits, and reimbursable payments input and current.

• Functions effectively as part of a team.
• Database maintenance and management.
• Create and maintain development tracking worksheets and project records.
• Track predevelopment inputs (site visits, developer notes, COA’s) across internal teams.
• Excellent time management and organizational skills. Supporting management of multiple projects across entitlements, permitting, and construction with deadlines.
• Dependability. Expected to work 40 hours a week. Generally satisfied within the hours of 8:00am – 6:00pm (Monday – Friday) with some flexibility. There may be times when additional hours outside of these are required.
• Strong decision making/problem solving skills.

• High proficiency in Excel, Word, and other general office software (such as Outlook)
• Strong verbal and written communication skills
• Strong analytical abilities, including the ability to troubleshoot problems and recognize areas for improvements
• Excellent time management, organizational, and interpersonal skills
• Strong attention to detail with the ability to work independently and with a team to get the job done proficiently and accurately