What are the responsibilities and job description for the Payroll/Labor Compliance Coordinator position at The Pacific Companies?
The Pacific Companies, named by AHF Magazine as a national, Top 10 Affordable Housing Developer, and proud to be in The Idaho Statesman's Top 100 Private Companies, is seeking an enthusiastic, productive, organized and detail-oriented individual to join our team. This person will work closely with our Labor Compliance Team to ensure compliance with the Davis - Bacon Act and/or California State Prevailing Wages on multiple construction projects.
Position Summary
The Payroll/Labor Compliance Coordinator is responsible for ensuring adherence to prevailing wage, certified payroll, and project-specific labor compliance requirements across multiple active construction projects. This position serves as a key check point for compliance with direct responsibility for payroll processing, certified payroll reporting, and enforcement of corrective actions to maintain audit-ready compliance files.
Essential Duties and Responsibilities
Project Compliance Oversight
Position Summary
The Payroll/Labor Compliance Coordinator is responsible for ensuring adherence to prevailing wage, certified payroll, and project-specific labor compliance requirements across multiple active construction projects. This position serves as a key check point for compliance with direct responsibility for payroll processing, certified payroll reporting, and enforcement of corrective actions to maintain audit-ready compliance files.
Essential Duties and Responsibilities
Project Compliance Oversight
- Conduct comprehensive compliance reviews for assigned projects, including initial, ongoing, and final project audits.
- Analyze and verify subcontractor submissions for compliance with prevailing wage laws, certified payroll requirements, and contractual obligations.
- Identify compliance deficiencies, document findings, and initiate corrective action through formal follow-up.
- Perform recurring follow-up reviews on previously audited projects every 3–4 weeks until full compliance is achieved.
- Monitor flagged compliance issues and escalate high-risk items based on regulatory exposure and project impact.
- Ensure all projects are fully compliant prior to final payroll approval and project closeout.
- Process weekly payroll for laborers in coordination with internal superintendents and project staff, including the collection, verification, and reconciliation of reported labor hours.
- Prepare, review, and submit all required Certified Payroll Reports for the organization, in accordance with governing agency requirements.
- Maintain complete supporting payroll documentation suitable for agency review or audit.
- Track labor hours and maintain accurate records for CAC reporting.
- Manage compliance-related correspondence, including deficiency notices, corrective action requests, and follow-up communications.
- Issue and monitor follow-up requests to subcontractors and internal teams to enforce submission deadlines and corrective actions.
- Respond to ongoing compliance and payroll issues requiring immediate attention and resolution.
- Maintain clear, professional, and authoritative written communication with subcontractors, superintendents, and internal team.
- Maintain organized, complete, and audit-ready compliance and payroll files for all assigned projects.
- Ensure all documentation is accurately logged, retained, and readily accessible for internal review or external audits.
- Provide regular compliance and payroll status updates during team meetings.
- Recommend project review and payroll prioritization based on compliance risk, reporting deadlines, and regulatory exposure.
- Coordinate with project management, and compliance leadership to ensure alignment and issue resolution.
- Proven ability to process payroll
- Working knowledge of federal and state wage regulations.
- Exceptional attention to detail and documentation accuracy.
- Ability to manage multiple projects with strict regulatory deadlines.
- Strong written communication skills with the ability to issue clear, enforceable compliance directives.
- Proficiency in payroll systems, compliance tracking platforms, and document management tools.
- Demonstrated experience in construction payroll, prevailing wage compliance, certified payroll, labor compliance, or payroll administration, preferred, but not required